Marketing Event Coordinator

divh2Events Marketing Coordinator/h2pThe Events Experiences Coordinator supports ivisions marketing organization by planning and executing high-quality client, partner, and employee events that strengthen relationships and reinforce the ivision brand. Reporting to the Director of Marketing, this role plays a critical executional role in delivering seamless, professional event experiences across ivisions event portfolio./ppThis position requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable, and comfortable owning logistics while collaborating closely with marketing leadership, internal teams, vendors, and external partners./ph3Key Responsibilities/h3ulliCoordinate and execute marketing-led events including client meetings, hosted dinners, conferences, sponsorships, networking events, and company-sponsored experiences/liliSupport events involving executive leadership by preparing agendas, timelines, run-of-show documents, and briefing materials/liliEnsure a polished, high-touch experience for clients, partners, executives, and guests/liliAssist with conference logistics such as registrations, booth materials, signage, shipping, and on-site coordination/liliPlan and execute internal events including town halls, leadership meetings, team offsites, training sessions, and company celebrations/liliPartner with marketing leadership to align events with broader marketing and internal communication goals/liliCoordinate calendars, invitations, and communications using Microsoft Outlook and Teams/liliManage end-to-end event logistics including venues, vendors, contracts, catering, A/V, travel coordination, registration, and on-site execution/liliTrack budgets, timelines, and vendor details using Excel and Microsoft Office tools/liliSupport swag management, gifting, inventory coordination, and event materials/liliMaintain event documentation, templates, timelines, and shared files within Microsoft Teams and Office environments/liliRepresent ivision professionally with internal stakeholders, executives, clients, and external partners/liliExercise sound judgment when working with sensitive information related to events, clients, and leadership participation/liliCollaborate cross-functionally with marketing, sales, operations, and partners to ensure smooth execution/liliFlexibility to support occasional domestic travel and work outside standard business hours as needed for events/li/ulh3Qualifications/h3ulli25 years of experience coordinating corporate events, marketing events, hospitality, or experiential programs/liliStrong proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams/liliExceptional organizational skills and attention to detail/liliStrong written and verbal communication skills/liliAbility to manage multiple priorities and deadlines in a fast-paced environment/liliProfessional presence and comfort working with senior leaders, clients, and external partners/li/ulh3Preferred Qualifications/h3ulliExperience supporting B2B marketing events, conferences, or sponsorships/liliExperience with virtual and hybrid events/liliFamiliarity with vendor coordination, contracts, and budget tracking/liliInterest in growing into expanded event ownership or future Events Manager responsibilities/li/ul/div