Director of Facilities Maintenance

Job Description

Job Description

MISSION STATEMENT: To transform lives through love and service.

SUMMARY: The Maintenance Director has full responsibility for the planning, development, implementation, administration, monitoring, and evaluation of all Vincentian Properties maintenance and affiliates, the upkeep of all agencies’ Property Maintenance Programs and their adjacent grounds.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job)

• Exercise independent discretion in managing each property for maximum efficiency, safety, and security for employees, volunteers, tenants, and visitors.
• Recruit, hire, train, evaluate, and supervise all maintenance and housekeeping staff
• Plan, coordinate, and manage Plant Operations for all Vincentian Properties Inc. and affiliated or contracted facilities
• Direct the development and implementation of Action Plans, programs, construction, and activities
• Provide back-up to the maintenance technician(s) in processing and completing work order tickets
• Ensure Emergency tickets are responded to and rectified immediately
• Maintain a database of both current and completed work order tickets, as well as statistical records to produce monthly and annual reports
• Participate in the annual Property Management budgeting process with key stakeholders
• Ensure the accurate accounting of maintenance fees, per diem billing and other necessary bookkeeping information
• Direct all logistics and acquisitions for products to ensure efficient property operations
• Maintain a close working relationship with contractors and vendors, including the annual reporting
• Chair program staff meetings and participate in agency Management staff meetings
• Actively participate in the PQI System
• Ensure staff are trained in local, state, and federal safety policies and procedures
• Operate all programs so that there are very low and/or no barriers to receiving assistance
• Participate in efforts to improve the efficiency and quality of all Vincentian Properties Inc. affiliated properties
• Monitor all financial requests to ensure compliance and verify all funds are properly dispersed in a timely fashion
• Monitor all efforts to obtain new prospective properties
• Ensures all special maintenance projects are complying and operating within the parameters prescribed by their perspective funders and funding sources

OTHER RESPONSIBILITIES :

• Comply with all applicable training requirements
• Comply with all safety, personnel and operational policies and procedures
• Ensure all staff and contractors meet mandated Health and Safety regulations
• Comply with work schedule to ensure effective operations of Agency programs
• Contribute positively as a member of a productive and cooperative team
• Perform other duties as necessary to fulfill the Vincentian Properties Inc. mission
• Participate with Emergency Operations staff to manage and maintain safe properties during emergency events

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Able to speak, write and understand English
• Possess basic computer skills
• Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups
• Flexible work schedule including evenings, nights, weekends and holidays
• Ability to set appropriate limits, work under deadlines and multi-task
• Ability to organize, prioritize, self-motivate, and deliver results
• Excellent communication and listening skills
• Possess strong work ethics
• Successfully pass Law Enforcement background screening
• Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business
• Must have reliable transportation
• Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process
• Mission-driven attitude supplemented with integrity and passion
• Adherence to the highest ethical standards, personally and professionally
• A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
• Provide on-site directions to staff during Emergency Operations
• Must be available as an Essential Worker and manage on-site property maintenance staff across all properties during Emergency Operations
• Evidence of deep alignment with the Vincentian Properties Inc. Mission and Values

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Experience and training in all areas of general maintenance
• Ability to operate power equipment
• Ability to perform calculations and measurements as required for carpentry work

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer a comparable amount of training, education or experience may be substituted for the minimum education qualifications)

• This position requires a high school diploma or GED certificate
• Minimum of 5-years of supervisory experience
• Minimum of 5-years of Property Management experience
• Professional certifications preferred

GENERAL PHYSICAL DEMANDS : These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting up to 40 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS: Must handle new and diverse work problems daily. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors and employees at all levels within the Agency.

WORK ENVIRONMENT: Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential.

Vincentian Properties Inc. is an Equal Opportunity Employer.

NOTE: This job description does not constitute an employment contract, written, implied or otherwise, other than an “at will” and/or grant funded position. Any oral or written statements or promises to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employees. This job description is subject to change by the employer at the discretion of the employer, or as the needs of the employer and/or requirement of the job change. Changes can be made formally or informally, either verbally or in writing. Vincentian Properties Inc. explicitly reserves the right to modify any of the provision of this job description at any time and without notice. This job description is not intended to be all-inclusive; the duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties or essential function does not exclude them from the position if the work is similar, related, or a logical assignment to the position.