Administrative Assistant

Adecco is recruiting for an Administrative Assistant for a client in Liverpool, NY . This position is temp-to-hire, paying $17-19/hour. Schedule is Monday through Friday from 8:00 AM to 5:00 PM. Position Overview: We are seeking a detail-oriented Administrative Assistant to support daily office operations in a fast-paced manufacturing environment. This role will involve front desk reception, data entry, customer support, clerical tasks, and general administrative assistance to multiple departments. Key Responsibilities: Answer and direct incoming phone calls Greet visitors and assist with front desk responsibilities Perform data entry and maintain accurate records Assist with order entry, billing, and document processing Support customer service and office staff as needed Maintain filing systems and office documentation Handle incoming mail, packages, and deliveries Maintain office supplies and assist with general office organization Qualifications: Previous office or administrative experience preferred Strong communication and customer service skills Excellent organizational and multitasking abilities Strong attention to detail and problem-solving skills Proficiency with Microsoft Office programs Ability to work effectively in a fast-paced environment Advanced English reading, writing, and comprehension skills

ADMINISTRATIVE ASSISTANT

Job S ummary: Serves as an Administrative Assistant to office personnel and answers the in-coming main phone line. The administrative office staff is a team. Each Administrative Assistant has set responsibilities and backs-up the other administrative assistants by taking responsibility of overflow office work and projects, as assigned. Supervisory Responsibilities: None Duties/Responsibilities: 1st Admin - Front Desk - Reception Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location. Answers, screens, and directs phone calls to staff; takes messages and schedules appointments. Performs data entry administrative and clerical support tasks such as entering purchase orders into the AS 400 and follow up with vendors. Provides support to the Procurement Manager as requested. Provides support to Customer Service Reps (CSRs) and types customer quotes as requested. Performs basic filing and recordkeeping for Controller. Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Opens and sorts the incoming mail. 2nd Admin - Data Entry Receives data and paperwork from the Sales Department and other office staff each day. Verifies the receipt of data and paperwork, obtaining any data that is missing. Records and processes data and paperwork into the correct computer system(s) effectively and efficiently, supporting the 24-hour process turnaround expectations: Completes the billing process each day in an effective and timely manner. Completes the order entry process each day in an effective and timely manner. Updates and maintains customer information as required in an effective and timely manner. 3rd Admin - Working with CSRs Assists with inputting job card updates and creates job packets. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Manages documentation logs in order to track document status' and other clerical records for the document control center. Maintains and orders office supplies. Administrative Assistant JD Page | 2 May 2026 Overall: Resolves minor processing problems; seeks assistance from management or other appropriate staff for issues beyond immediate expertise and supports the 24-hour turnaround process expectations. Assists with and serves as a backup for the other administrative functions and the reception area. Maintains filing systems as assigned and completes all relevant filing each day. Maintains confidentiality of sensitive information. Engages with customers, vendors, co-workers (which include leased or temporary), subcontractors and delivery drivers, etc. with a positive and supportive attitude. Conforms to the company's culture of quality, service and continuous improvement, while taking personal responsibility for own actions and treating fellow employees, customers and vendors respectfully and ethically. As needed, assigned "Champion Role" in keeping shop inventory stocked, organized and clean. Submits requisition form to Manager when supplies/inventory is needed. Committed to XTO's quality policy, strives to do their best in following XTO's quality standards and at all times provides exceptional customer service to both internal and external customers. Follows all company and OSHA Safety regulations; works in a safe manner and uses personal protective equipment as instructed; reinforces housekeeping and XTO's core values. Efficient with time and task completion, working smarter and not harder. Maintains list of pending and completed responsibilities and checklists as needed. Seeks out work and assignments when caught up on workload by asking Management. Maintains a clean, neat, clutter-free and organized work area. Performs other related duties as assigned. Job descriptions are not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Req ui red S ki ll s/ Abil i ti es: Ability to establish and maintain effective working relationships with supervisory personnel, coworkers, vendors, contractors and other business professionals. Strong verbal and written communication skills. Proven ability to successfully multi-task. Proven ability to thrive in a fast-paced environment and meet critical deadlines. Excellent organizational skills with a high attention to detail. Proficient in Microsoft Office Suite and/or similar software. Ability to maintain confidential information. Req ui red Comp etenci es: Integrity & Ethics - Is consistently honest, trustworthy, and dependable. Shows good moral judgement which builds trust with co-workers, customers, supplies, and our community. Customer Focused (Customer Driven) - Identifies and prioritizes our customer needs and recognizes constraints. Seeks to find out more about customers to provide better service, deliver Administrative Assistant JD Page | 3 May 2026 sound solutions, reliability, and delivers on commitments. Adopts professional approach to customers. Job - Knowledge, Comprehension, Quantity and Quality & Results Oriented - The extent to which the employee: (1) possesses specific skills, knowledge and abilities required to competently perform the job (2) acquires new knowledge and skills as necessary to perform the job (3) utilizes appropriate resources (people, skills, services) to accomplish objectives (4) follows company procedures (5) accomplishes assigned work of a specified quantity within a specified time period maintaining quality (6) knowing when to get a manager involved in a situation. Attitude, Engagement, Attendance & Reliability - Employee is positive, cooperative, and maintains a good disposition. Employee is engaged and takes pride in their work. The extent to which the employee works their schedule consistently, shows up on time and does not call in excessively or takes unpaid time off. Continual Improvement - Continually learning to gain more knowledge of company processes and materials. Finding inefficiencies in processes and suggesting possible solutions. Works together and collaborates effectively with co-workers toward a common goal/vision. Organized, Detailed, & Thorough - Effectively manages time, prioritizes workload/ responsibilities, optimally utilizes resources, and concentrates on the result/deadlines to achieve greater results. Able to learn quickly and easily in a demanding, fast-paced environment. Maintains a clean, neat, clutter-free, and organized work area. Focuses on all the needed crucial details, proofreads and double checks work, and promptly revises and fixes mistakes as informed. Education and Experience : High school diploma required. Must have a current valid NY driver's license and submit a copy to Human Resources prior to driving for business purposes and/or a company vehicle. Prior office experience preferred. Physical Requirements & Working Conditions: Environment: While performing the duties of this job, the employee spends 5% of their time in the production plant environment, where they may be exposed to airborne dust particles, smells, variety of temperatures (based on season and outside weather conditions) and noise associated in a manufacturing facility which they must be able to work in and tolerate. The noise level in the work environment is usually moderate to loud. Mobility: Must be able to perform physical activities (reaching, bending, pushing, pulling, stretching, lifting); must be able to sit for prolonged periods of time AND/OR regularly required to stand and walk for periods of time depending on assignment; must maneuver across a cement floor to access various areas of the production facility. Pay Details: $17.00 to $19.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Adecco US, Inc.