Recruitment Events Manager

: The Office of Admissions is a dynamic and growing organization committed to assisting future students learn about and enroll at the University of Utah. We are looking for passionate team members to help us expand our recruitment reach in- and out-of-state, continue to increase our new student enrollment, and shape the entering class. Reporting to the Assistant Director of Campus Experience, the Recruitment Events Manager is responsible for various events and services provided by the Office of Admissions to identify, recruit, and enroll new students to the University of Utah. This position works in a team setting to assist in the development, implementation, and assessment of a variety of different activities including in-person events on- and off-campus, virtual events, various types of campus tours, and more. This is a campus-based position located in the Emma Eccles Jones Welcome Center in the Carolyn and Kem Gardner Commons building, a state-of-the-art facility in the heart of campus. Salary will be dependent on experience. Responsibilities

• Plan and coordinate all aspects for both in-person and virtual recruitment and yield events for prospective students and their guests including but not limited to goal setting, vendor collaboration, travel and venue coordination, event registration, event marketing and communication, staffing, ensuring excellent customer service, training, determining safety protocols, event equipment and supplies, and event data analysis.

• Assist in maintaining a system of detailed event management information (event plans and schedules, budgets, contracts, post event analyses, timelines, etc.) to maintain quality and consistency of work and monitor the status of events, projects, and assignments.

• Book group travel for staff and students attending in-state and out-of-state events. Will coordinate travel before the trip and submit reimbursement for all attendees after the trip.

• Regular travel is expected during the fall and spring to provide support at our in-state and out-of-state recruitment events.

• Represent the Office of Admissions at meetings and events. Build and maintain professional working relationships with campus partners, vendors, and other stakeholders. Work collaboratively with other units, as appropriate, to support student services, enrollment, and retention at the university.

• Assist with supervision of the Student Ambassadors including but not limited to: day to day operations, weekly meetings, training, and event preparation.

• In collaboration with marketing and communications team, contribute to and ensure the timely production of all printed and electronic campus visit and event marketing, communications and collateral including brochures, web pages, emails, and text messages to increase the office's visibility and increase campus visit and event attendance.

• Position will be expected to develop event budgets congruent with the Office of Admissions recruitment strategies/goals. Be able to justify expenditures with appropriate documentation, as well as research, identify, and propose cost savings measures. Monitors purchases to ensure compliance or all University fiscal policies, oversees billing accuracy and coordinates timely processing of all invoices

• Provide, support, and serve as back up for other areas within the Campus Experience team as need arises.

• Some evening and weekend work required. Moderate physical activity required.

• Other duties as assigned.

This is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in a related field plus two years of related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relations and effective communication skills also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences

• Excellent customer service, communication, and interpersonal skills; demonstrated problem-solving and time-management skills; and data analysis skills.
• Able to work independently and as part of a team.
• Demonstrated ability to effectively communicate with culturally and ethnically diverse populations and communicate complex information to multiple audiences.
• Experience with coordinating and executing events for various population sizes.
• Possess a valid driver's license and could be available to travel to off campus events.
• Experience using web-based platforms such as Slate by Technosolutions, WhenToWork, Zoom, and the Microsoft Office Suite.

Type Benefited Staff Special Instructions Summary Additional Information

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No

• * How many years of related work experience do you have:
  • Less than 1 year
  • 1 year or more, but less than 2 years
  • 2 year or more, but less than 4 years
  • 4 years or more, but less than 6 years
  • 6 years or more

• * Do you speak another language?

  (Open Ended Question)

• * Do you have a valid Utah driver's license?
  • Yes
  • No

Applicant Documents

Required Documents

• Resume

• Cover Letter

Optional Documents

• Addendum to the University of Utah - Veteran Only - Call View phone number on us.fitly.work after submission

• Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call View phone number on us.fitly.work

Open Date 01/22/2024 Requisition Number PRN37477B Job Title Manager, Program Working Title Recruitment Events Manager Job Grade D FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary 40 hours per week, Monday through Friday, 8:00am to 5:00pm. This position is required to work some evenings and weekends. VP Area Academic Affairs Department 00295 - Office of Admissions Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $45,000 to $47,000 Close Date Open Until Filled Yes