Accounting Assistant

Job Description

Job Description

Job Title: Accounting Assistant – Accounts Receivable

Job Description

This Accounting Assistant role sits on the Accounts Receivable team and focuses on managing short-paid invoices and deduction portfolios. You will work closely with customers, brokers, and internal teams to research accounts, resolve payment issues, and ensure open deductions are addressed accurately and on time. The role offers a collaborative environment, opportunities to learn journal entries, and exposure to key business functions such as Sales, Trade Marketing, and Customer Service.

Responsibilities

• Support the Accounts Receivable, Collections, and Deductions team in day-to-day activities.
• Manage a portfolio of deductions and short-paid invoices, ensuring timely and accurate resolution.
• Handle a high volume of emails and perform some collection calls to customers and brokers.
• Research customer accounts extensively to identify and resolve payment discrepancies and issues.
• Collaborate with internal teams, including Sales, Trade Marketing, and Customer Service, to determine why invoices or deductions were not paid.
• Work directly with customers and brokers to clarify and resolve open deductions and payment differences.
• Continuously investigate opportunities to streamline accounts receivable and deduction processes and to improve internal controls.
• Provide excellent customer service while managing inquiries and resolving account issues.
• Develop an understanding of journal entries and, over time, assist with preparing and posting them.
• Maintain a high level of organization by prioritizing workload, managing multiple tasks, and tracking outstanding items to closure.

Essential Skills

• Foundational knowledge of accounting and accounts receivable processes (entry-level).
• Strong communication skills, including clear and professional written and verbal communication.
• High level of organization with the ability to manage a high email volume and multiple open items.
• Ability to prioritize workload effectively in a fast-paced environment.
• Strong problem-solving skills to investigate and resolve payment and deduction issues.
• Ability to multitask while maintaining accuracy and attention to detail.
• Comfort working cross-functionally with teams such as Sales, Trade Marketing, and Customer Service.

Additional Skills & Qualifications

• SAP experience is a plus.
• Proficiency with Microsoft Excel is preferred; familiarity with PivotTables and VLOOKUPs is beneficial but not required.
• Willingness to learn and use a trade software system, with training provided.
• Good soft skills, including professionalism, collaboration, and a customer-focused mindset.
• Interest in learning and assisting with journal entries as responsibilities expand.

Work Environment

This role operates in a hybrid work environment, with three days onsite and two days remote each week. The position is based in an excellent office space in the Kansas City, Kansas area, offering a modern and comfortable workplace. The atmosphere is described as positive and engaging, with a strong team-oriented culture. The organization provides subsidized lunches and an excellent on-site cafeteria, contributing to a supportive and attractive work setting. You will primarily work with email, accounting systems such as SAP (where applicable), Excel, and a dedicated trade software system, with training provided where needed.

This is a Contract to Hire position based out of Kansas City, KS.

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Kansas City,KS.

This position is anticipated to close on Jul 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.