Financial Operations Specialist

Job Description

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Facility Operations department. The primary function of the Financial Operations Specialist will primarily process financial transactions, accounting, and some administrative duties for Facility Operations and Planning, Design and Construction. Areas of responsibility include, but are not limited to, Planning, Design, and Construction and all areas under Facility Operations.


Duties and Responsibilities

Financial Transactions and Accounting - 45%

• Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility
• Prepares and maintains various records for a variety of separate accounts within the area of responsibility
• Prepare monthly and quarterly budget reports
• Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations
• Sort all invoices and gets proper approval to be paid from various accounts and processes for payment
• Processes travel for all staff and students within the area of responsibility
• Tracks all income and expenditures and ensures deposits are made according to PSU policy

Contract Processing - 25%

• Works with Planning, Design, and Construction and Facility Operations to process contracts
• Process purchase orders as needed
• Process all contract payments for construction projects and other contracts
• Request tax exempt certificates for projects
• Monitor and report project spending

Administrative Support - 25%

• Acts as contact for Planning, Design, and Construction and Facility Operations staff on financial processes
• Collect, organize, and compose correspondence; answer phone, respond to email, forward messages, and schedule and confirm appointments
• Maintains confidentiality of records
• Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
• Knows and understands functions of the office and general policies and guidelines of the university
• Assist Budget and Finance Manager with Human Resources support (staffing, payroll and personnel actions)

Other - 5%

• Serves on committees as directed
• Performs any other related duties as required or assigned

Education and Experience

Required Education and Experience - Time of Hire

• High school diploma.
• Three years' experience in an office or administrative setting.

Preferred Education and Experience -

• Bachelor's Degree
• Experience with accounting or purchasing transaction processing
• Experience with financial tracking of construction and/or facility projects

Job Type: Unclassified, Continuing annual


Salary : Grade 6, $17.66 - $20.74 hour

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent upon a satisfactory criminal background check.


Application Documents Required*:

• Cover Letter
• Resume
• Names and contact information (address, e-mail, phone number) of three references

*Consolidate documents into a maximum of 2 to upload.


Position is open until filled.

Search Committee Chair: Doug Ball, View email address on click.appcast.io

Applicants must be currently authorized to work in the United States at the time of hire, as the university does not provide visa sponsorship for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.

About Us

About Pittsburg State University

Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.


Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.


Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.


The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.


Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.


Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.


The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.