Accounting/HR/Administrative Specialist

Job Description

Job Description

About HeartWorks

HeartWorks is a mission-driven nonprofit serving underserved families through education, wellness, mental health, and community-based support. We’re a small, collaborative team passionate about making a difference locally.



 

Position Summary

We’re seeking a reliable, detail-oriented Accounting, HR & Administrative Specialist to support financial operations, employee processes, and daily office functions. This role reports to the Finance Director and is ideal for someone organized, self-sufficient, and interested in growing with a nonprofit.

General Information

o On-site in Bayboro, NC
o $17 to $25 per hour, based on experience & qualifications
o 20 to 25 hours per week (flexible within normal business hours)
o Opportunity for full-time 

Key Responsibilities

Financial & Bookkeeping
o Record transactions in QuickBooks and maintain accurate financial records

o Reconcile monthly bank statements

o Assist with bi-weekly payroll processing

o Support financial reports, budgets, and audits

o Assist with bi-weekly payroll processing

o Track and compile data for grant & program reporting

o Support timely submission of grant and audit-related financial documentation

Human Resources Support

o Assist with onboarding (new hire paperwork, background checks, personnel files)

o Support offboarding processes and documentation

o Maintain accurate employee records and ensure confidentiality
o Serve as a point of contact for basic HR-related questions

Administrative & Clerical Support
o Maintain organized digital and paper filing systems
o Answer phones and manage incoming/outgoing mail
o Provide general administrative support (scheduling, documents, communication)
o Assist with fundraiser and event preparation
o Support day-to-day office operations

Qualifications:

Required Qualifications

o Minimum 1 year of entry-level finance, accounting, or bookkeeping experience, including basic knowledge of finance and accounting principles

o Strong organizational skills, strong attention to detail

o Reliable, self-sufficient, and capable of independently managing tasks

o Excellent verbal and written communication skills
o Proficient in Microsoft Excel 

o Able to handle confidential information with discretion
o Able to climb stairs, drive a car, sit for extended periods, and lift up to 30 lbs
o Able to pass a background check

Preferred Qualifications

o Associate’s degree in accounting, finance, HR, or related field

o 2+ years of nonprofit bookkeeping, HR, or administrative experience

o Experience with QuickBooks or similar accounting software

o Experience with administrative and/or HR functions
o Experience with nonprofit fund accounting and grant reporting

What Success Looks Like in the First 90 Days at HeartWorks
o Develop a strong understanding of HeartWorks’ financial systems, workflows, and documentation standards
o Demonstrate accuracy and consistency in bookkeeping and administrative tasks
o Become comfortable managing routine responsibilities independently
o Build familiarity with employee records and onboarding/offboarding processes
o Establish individualized performance targets within the first 1–2 weeks, with a 90-day review scheduled at that time
o Show meaningful progress toward established targets, with opportunity for a pay increase at the 90-day mark

We are willing to train the right candidate who is eager to learn and grow with our organization.