Proposal Specialist

Morgan Corp. is seeking a dynamic and relationship-driven Proposal Specialist . The Proposal Specialist supports the development of compliant, compelling responses to RFQs, RFIs, and RFPs, primarily for heavy civil and industrial projects. This role manages pursuits independently and contributes to larger, complex pursuits as part of a team.

Key Responsibilities

• Manage end-to-end proposal development for small and mid-sized pursuits, including scheduling, outlining, content planning, and compliance checks.
• Support larger, strategic pursuits by owning assigned sections (e.g., project approaches, resumes, project descriptions, management plans) and coordinating inputs from technical staff and partners.
• Develop and maintain compliance matrices, annotated outlines, and production checklists to ensure all client requirements are addressed and delivered on time.
• Draft, refine, and edit non-technical proposal content, including executive summaries, firm qualifications, team bios, project sheets, and differentiators, using information from SMEs and BD leaders.
• Tailor boilerplate content and past performance information to align with pursuit strategy, client drivers, and evaluation criteria.
• Assist with the development of interview materials (slide decks, handouts, talking points) and help organize and document prep sessions and rehearsals.
• Coordinate inputs from internal teams (BD, estimating, operations, engineering, finance, legal) and external partners/subconsultants, ensuring consistency of message, data, and branding.
• Schedule and facilitate working sessions, check-ins, and review meetings; capture action items and track closure.
• Work closely with graphics/marketing staff to integrate visuals, infographics, and layouts that support the technical story and client value proposition.
• Perform detailed reviews for compliance, clarity, and quality, including formatting, grammar, and alignment with internal standards.
• Ensure brand guidelines are met and approved across all external client-facing material.
• Maintain and update content libraries (project sheets, resumes, standard process write-ups) and ensure CRM/opportunity records are accurate and complete for assigned pursuits.
• Contribute to lessons-learned and debrief efforts, capturing insights to improve future proposals and win rates.

Qualifications

• Bachelor’s degree in marketing, communications, English, journalism, business, engineering, or a related field (or equivalent combination of education and experience).
• Typically 3–6 years of experience in proposals or marketing within the AEC, construction, or engineering industry, including direct experience leading or coordinating proposal efforts.

Skills and Competencies

• Strong writing, editing, and storytelling skills with the ability to translate technical input into clear, persuasive content.
• Solid project management skills: able to manage multiple deadlines, prioritize tasks, and maintain momentum in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and working knowledge of Adobe InDesign; experience with additional Adobe Creative Cloud tools is a plus.
• Comfortable facilitating meetings, collaborating with diverse teams, and interacting with staff at various levels across the organization.
• Familiarity with public-sector, private, and/or federal procurement processes (e.g., DOT, municipal, or SF330-style submittals) preferred but not required.

This Proposal Specialist role is designed as a mid-level position that bridges proposal coordination and senior leadership: it owns smaller pursuits, drives quality and compliance, and gradually takes on more strategic responsibility and capture support as experience grows. Reports directly to the Vice President of Estimating.

What We Offer

• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• PTO, holidays, and a paid winter shutdown
• Professional development & career growth opportunities
• Supportive team environment in a respected, growing company

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.