Administrative Assistant II, Special Events

Administrative Assistant II, Special Events

The Administrative Assistant II for Special Events reports to the Executive Director of Special Events and will provide administrative support to the Special Events team in the Office of University Advancement. Responsibilities include all administrative aspects of special event planning, execution, and completion which will include, but is not limited to, maintaining processes to ensure completeness and accuracy of event registration reports, pre and post event budgets, and gift allocations. In addition to administrative support, the Administrative Assistant will take the lead on the contract process and regular interaction with Advancement and University leadership, and have agency in decision-making around this process as well as with vendor relationships. A high level of confidentiality and attention to detail is paramount for this position. Additionally, responsibilities will include timely reconciliation of procurement card expenses, processing invoices, organizing projects, scheduling meetings, and other administrative tasks, as assigned. Assist with maintenance of promotional inventory. This position requires a high level of attention to detail and the ability to multitask. This individual must have a proven ability to consistently maintain a high level of discretion and professionalism. Prior knowledge of database systems including Banner and SalesForce (or similar) as well as a familiarity with Airtable and Aventri (events system) is preferred. This position requires a high level of professionalism and confidentiality.

Villanova University