Administrative Assistant

Job Description

Job Description

Part-Time Office Administrative Assistant

Marick Mechanical, an Orion Services Group company | Omaha, NE | On-site | Part-Time (24 hours/week)

Department: Administration | Reports To: Designated Office Leader | FLSA: Non-Exempt | Travel: None

Position Summary

The Part-Time Office Administrative Assistant supports efficient daily office operations by keeping common areas clean, tidy, organized, and properly stocked. This position coordinates mail and package deliveries, supports meeting-room readiness, and provides routine clerical assistance to employees and visitors.

Success in this role means employees have a welcoming, well-maintained workplace, supplies are readily available, and daily office needs are handled promptly and reliably.

Mission of the Role

Create a welcoming, organized, and well-supported office environment through dependable, hands-on administrative and workplace support.

Key Responsibilities

Office Organization & Upkeep

• Maintain tidy, professional common areas, including meeting rooms, breakrooms, kitchens, reception areas, and shared workspaces.
• Reset meeting rooms following use, straighten furniture, and replenish shared materials.
• Handle light office upkeep such as wiping shared surfaces and loading or unloading the dishwasher; report deeper cleaning or maintenance needs to the appropriate provider.
• Identify and communicate office maintenance, repair, or safety concerns promptly.

Supplies & Inventory

• Monitor and replenish office, kitchen, coffee, snack, paper, and other shared supplies.
• Keep supply cabinets, storage areas, and shared equipment areas organized.
• Prepare supply requests and coordinate approved orders to avoid stockouts and unnecessary purchases.

Mail, Packages & Deliveries

• Receive, sort, and distribute incoming mail to employees and departments promptly.
• Accept and sign for incoming packages and coordinate delivery notifications or internal distribution.
• Prepare outgoing mail and packages and coordinate scheduled pickups as needed.

General Office & Administrative Support

• Greet and direct visitors, vendors, and delivery personnel in a courteous, professional manner.
• Assist with copying, scanning, filing, document preparation, and other routine clerical tasks.
• Support meeting setup, including basic room arrangements, supplies, and refreshments.
• Assist GMs and other leaders with coordinating and booking travel arrangements for technicians as needed, including lodging, transportation, and itinerary details, in accordance with company guidelines.
• Help prepare workstations and basic office supplies for new hires, and assist with occasional office events.
• Complete other reasonable office and administrative duties as assigned.

Ideal Candidate Profile

A reliable, detail-oriented, service-minded person who takes initiative, notices what needs attention, and enjoys creating an organized workplace.

• Dependable and punctual, with strong follow-through on recurring tasks.
• Friendly, professional, and comfortable assisting employees and visitors.
• Able to prioritize routine responsibilities and work independently.
• Organized, proactive, and respectful of confidential workplace information.

Required Experience

• High school diploma or equivalent.
• Basic computer, email, and office equipment skills.
• Ability to organize materials, follow procedures, and communicate effectively.
• Ability to work the established part-time, on-site schedule.

Preferred Experience

• Prior office assistant, reception, clerical, or administrative support experience.
• Experience managing office supplies, mail, deliveries, or shared workspace readiness.
• Familiarity with Microsoft Office applications.

Reporting Relationship

Reports to the designated office or administrative leader and works with employees across departments. This position has no direct reports.

Location, Schedule & Travel

Omaha, Nebraska | On-site. Approximately 24 hours per week, generally four days per week at six hours per day. Specific workdays and hours will be established based on business needs. No regular travel required.

Physical & Work Requirements

Work is performed in an office setting and requires frequent walking, standing, bending, reaching, and occasional seated computer work. May occasionally move office supplies or packages weighing up to 25 pounds, with or without reasonable accommodation.

Equal Employment Opportunity

Marick is an equal opportunity employer and considers qualified applicants in accordance with applicable federal, state, and local laws. Reasonable accommodations are available for qualified individuals with disabilities.

Job Description Disclaimer

This description summarizes the general nature of the work and is not an exhaustive list of duties. Responsibilities may change based on business needs.