Purchasing Agent

Job Description

Job Description

JOB SUMMARY:

Under general supervision purchases services, materials, supplies and equipment; obtains bids for same; creates and manages commodity contracts; maintains accurate records and compiles reports; and performs other duties as required.

Essential Functions: (This class specification may not include all the duties listed, nor do the examples cover all the duties that may be performed.)

Receive and process purchase request and supply requisition forms by reviewing for accuracy and compliance with Carson Nugget Purchasing policies and procedures in order to ensure adequate and appropriate items are readily available.

Recommend providers for goods and services by researching and evaluating different suppliers in the areas of price, quality, selection, service, support, availability, reliability, marketplace reputation and history in order to suggest or decide with whom the Carson Nugget will conduct business.

Procure needed goods and services by creating/issuing purchase orders, placing orders with approved vendors, keeping track of delivery time and accuracy in order to ensure timely and efficient acquisition.

Evaluate vendor competence by monitoring performance for contract compliance, timeliness and quality of delivered goods in order to ensure that goods come in on time and to resolve problems related to delivery.

Determine reasonable prices for required commodities by evaluating price proposals, market conditions, materials availability and other related factors/data/information in order to obtain the best value for the money.

Maintain a buyer's guide for assigned/approved commodities and services by compiling a listing of product specifications, approved vendors, commodity markets, new product and other pertinent information to facilitate the timely identification and access to qualified suppliers.

Resolve purchasing problems and implement appropriate corrective action after conferring with management, staff, end users and vendors regarding incorrect orders, defective/unacceptable goods and services, price disputes and delivery issues in order to rectify the situation and ensure that departments have items to complete scheduled or unscheduled work.

Maintain current information by updating inventory documentation to reflect new items and prices and inactivating items used infrequently to ensure accuracy of records.

ADDITIONAL RESPONSIBILITIES:

Perform the full range of shipping/receiving/storeroom clerk duties as required.

Maintain the appearance of storage areas by performing clean-up to achieve a neat and user-friendly environment.

Perform other duties as assigned.