Ministry Licensing Coordinator

Reports To: Director of Ministry Licensing Partnerships
Department: Licensing and Permissions
Location: On site

Position Overview The Ministry Licensing Coordinator provides operational and project-management support for Crossway’s ministry-oriented licensing initiatives, particularly in under-resourced languages and frontier international publishing markets. The Coordinator helps move projects from initial inquiry through contracting, file delivery, publication, and reporting while serving the day-to-day needs of licensees and ministry partners.

Key Responsibilities

• Support the Director of Ministry Licensing Partnerships in implementing ministry licensing strategies, priorities, and approved programs.
• Coordinate ministry licensing projects from initial inquiry and internal review through contracting, file delivery, publication, and final reporting.
• Serve as a primary point of contact for routine licensee and partner communication, providing timely guidance and escalating strategic, contractual, financial, or relational matters as appropriate.
• Draft licensing agreements, amendments, and addenda from approved templates and authorized terms; coordinate with Licensing Processes to ensure timely approval and execution.
• Manage delivery of review materials, PDFs, production files, and other approved assets to prospective and contracted licensees.
• Track project workflows, contractual deadlines, publication requirements, reporting obligations, funding commitments, and other key milestones; identify delays or issues requiring follow-up.
• Maintain accurate and organized records of licensing opportunities, contracts, partner correspondence, applications, project status, payments, reports, and related documentation.
• Provide operational support for licensing initiatives in under-resourced languages and English-speaking markets where conventional commercial licensing models may not be viable.
• Research prospective publishers, ministry organizations, language needs, and publishing markets, and assist with evaluation of partner capacity, publishing experience, distribution plans, financial sustainability, and mission alignment.
• Provide administrative and project-management support for Crossway-initiated ministry programs, including partner outreach, application intake, internal review, funding coordination, progress monitoring, and impact reporting.
• Coordinate with the Licensing Royalty Manager and Finance to support accurate recording and processing of royalties, license fees, funding commitments, payments, and required financial reporting.
• Collaborate with International Sales, Licensing Processes, Finance, Legal, Global Ministry, Advancement, and other departments as needed to keep projects moving efficiently and aligned with Crossway priorities.
• Prepare project summaries, internal reports, budget updates, meeting materials, and partner reports as assigned.
• Attend domestic or international events and partner meetings as directed, assisting with preparation, logistics, follow-up, and professional representation of Crossway.

Skills and Experience

High organizational skills, thoroughness, and proven ability to manage multiple projects and deadlines with accuracy. Strong written and verbal communication, sound judgment, and a service-oriented approach to partner relationships. Ability to learn licensing processes and contractual requirements, work collaboratively across departments, identify problems proactively, and follow through on commitments. Clear understanding of and agreement with Crossway’s mission, ethos, and standards. Honesty and integrity.

Qualifications

• This is an ON-SITE position.
• A college degree or equivalent 3-5 years of professional work experience.
• Highly organized, detail-oriented, responsive, and able to prioritize a significant volume of work.
• Strong interpersonal and communication skills, including the ability to work effectively with international partners.
• Ability to exercise discretion, maintain accurate records, and manage confidential or contractual information appropriately.
• Publishing, licensing, international ministry, project-management, or related experience is helpful but not required.
• Willingness and ability to travel domestically and internationally, as needed.

Publishing Ministry Commitment

Commitment to the Crossway publishing ministry and vision, as summarized in the following statement of purpose: By God’s grace: (a) to bring men, women, and children to Christ as their Lord and Savior; (b) to help individual Christians and the church grow in knowledge and understanding of the Bible and the Christian life; (c) to bear witness to God’s Truth, Beauty, and Righteousness, and the Lordship of Christ in every area of life; and (d) to glorify our Lord and Savior Jesus Christ in every way.

Personal Qualities

• A love for God’s Word and His church.
• Commitment to an evangelical, historic Reformation understanding of the Bible, the gospel, and Christian doctrine.
• A genuine faith in Jesus Christ as one’s Lord and Savior and active participation in a local church.
• Humble, servant-hearted, and missionally minded.
• Strong relational instincts and a pleasing personal demeanor.
• Highly organized, responsive, attentive to detail, and capable of managing multiple complex projects simultaneously.
• Excellent written and verbal communication skills.
• Able to work collaboratively across departments and with international partners.
• Proactive in identifying problems, following through on commitments, and maintaining accurate records.
• Able to represent Crossway faithfully in a wide range of internal and external settings.

Benefit Program

• Comprehensive medical, dental, and vision plans for full time employees after 30 days of employment with employer contribution to costs
• Three medical plan options available with monthly premium costs for a family from $125-$300
• Life, long term, and short term disability insurance for full time employees paid by company
• Additional voluntary life insurance offerings paid by employee
• Paid vacation and illness days for full time employees (part time employees PTO accrual based on hours worked.)
• 11 paid holiday for full time employees (part time employees holiday pay dependent on schedule)
• Participation in retirement plan including 25% company match of up to $1,500 for full time and part time employees (temporary employees not eligible.)

Salary

Salary Range: $42,000-$45,000 annually
Competitive salary will be based on previous work experience, education, acquired skills, and established relationships. Salary is commensurate with current standards for comparable positions and responsibilities within publishing and other leading not-for-profit ministries.