Gift Processor & Database Services Coordinator

Gift Processor & Database Services Coordinator Employee Classification: Gift Processor & Database Services Coordinator Campus: University of North Texas - Health Science Center Division: HSC-Institutional Advancement Job Location: Fort Worth Salary: $70,000.00

FTE: 1.0

Retirement Eligibility: TRS Eligible Department Summary Institutional Advancement at UNT Health Fort Worth fosters a culture of philanthropy and engagement to advance education, research, and patient care. We build lasting relationships with alumni, donors, and community partners, aligning their philanthropic interests with institutional priorities to drive innovation and excellence. Through strategic giving programs and thoughtful stewardship, we empower supporters to make transformative contributions that enhance academic programs, accelerate groundbreaking research, and improve health outcomes. Guided by integrity and transparency, we serve as responsible stewards of resources, ensuring every gift creates meaningful impact for current and future generations. Position Overview The Gift Processing and Data Services Coordinator is responsible for accurately processing, recording, and reconciling gifts and donations received by the foundation. This role ensures the integrity of gift data and compliance with relevant policies and regulations. The Gift Processor and Data Services Coordinator works closely with Advancement Operations leadership, the Director of Finance and Donor Stewardship, and other departments to facilitate smooth gift management, ensuring timely and accurate reporting. Work in collaboration with Institutional Advancement team members (communications, events/sponsorships, annual giving, alumni engagement, corporate and foundation relations, and advancement operations), to ensure data integrity, accurate records management, and the development and implementation of effective reports. Minimum Qualifications Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience. Knowledge, Skills and Abilities Excellent software skills, including Microsoft suite of products, database management, and customer relationship management products. Demonstrated organizational skills, customer service orientation with an ability to prioritize, manage, and complete multiple tasks under time‑sensitive deadlines. Must manage confidential materials with sensitivity and discretion. Must work independently and within a collaborative team environment. Must be proactive in identifying opportunities to improve processes and efficiency. Preferred Qualifications Experience in gift processing, accounting, banking or a similar financial role. Strong attention to detail and the ability to maintain accurate financial records. Familiarity with IRS regulations and compliance related to charitable giving. Proficiency in database management and financial software systems (Blackbaud’s Raiser’s Edge and Financial Edge). Excellent communication and collaboration skills. Required License/Registration/Certifications Bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience. Job Duties Gift Processing: Responsible for processing and acknowledging all donations to UNT Health Foundation within the Raiser's Edge (RE) constituent‑relationship management database software. Process and record all gifts, pledges, and donations in the database system, ensuring accuracy and timeliness. Verify gift documentation for compliance with university policies and donor intent. Generate and distribute personalized gift receipts and acknowledgment letters to donors. Records Management, Lists, and Reporting: Responsible for creating new records, researching and updating existing records. Generate targeted lists for all IA communications, event invitations, college‑specific communications and for the Office of the President. Generate weekly, monthly, quarterly, and annual gift reports for IA team members, Advancement Operations and Finance/Donor Stewardship. Accounting and Reconciliation: Reconcile gift and donation transactions with the general ledger (Financial Edge). Collaborate with the Director of Finance and Donor Stewardship and Advancement team to ensure proper allocation and fund management. Assist in resolving discrepancies in gift‑related financial records. Prepare and execute journal entries. Compliance and Reporting: Ensure all gifts comply with IRS regulations, university policies, CASE Global Reporting Standards, and donor agreements. Prepare regular reports on gift transactions, fund balances, and other related metrics. Collaboration and Support: In collaboration with the Director of Advancement Data Services and Reporting, utilize various research resources to identify prospects who have an interest in, and capacity for, making a gift. Work closely with Advancement Services leadership and other university departments to streamline gift processing workflows. Provide support during fundraising campaigns, appeals, and events by managing financial and gift data. Assist in training staff on gift processing policies and procedures as needed. Physical Requirements Communicating with others to exchange information. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday – Friday, 8 am – 5 pm Security Sensitive This is a Security Sensitive Position. Benefits For information regarding our Benefits. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit and takes actions to prevent discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding. #J-18808-Ljbffr University of North Texas