OBGYN Professional Services Executive Assistant

Job Description

Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report's "Best Hospitals 2025-2026" rankings. When you join our team, you'll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.

We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to crafting a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

Provides administrative support to executive level and coordinates the administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Maintains supervisor's calendar, screens calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required. Coordinates/ administers human resource, payroll functions and participates in maintaining departmental budgetary considerations.

Responsibilities

• Screens and prioritizes calls and appointments, routes inquiries to other levels of the organization as appropriate. Maintains supervisor's calendar, schedules appointments and meetings, makes travel arrangements. Arranges meetings hosted by the department, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided
• Types from rough draft or verbal instruction, correspondence, narrative and statistical and reports. Takes and transcribes minutes of meetings. Composes more routine business correspondence for supervisor signature independently or with minimal direction. Ensures that spelling, punctuation and grammar are correct.
• Establishes office filing system and database records for office. Prepares periodic, recurring reports from database. Creates special reports and new file and database systems on own initiative as required. Researches, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reports
• Reviews various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator. Notes variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary.
• Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverables.
• Reviews 'Kronos' the departmental employee time keeping system per pay period and signs off appropriately.

Qualifications

Education

• High School Diploma/GED - minimum
• Assoc. Degree/College Diploma 2 years College degree in Business, Accounting, Computer Operations & Applications - preferred
• Bachelor's Degree For EA to CFO: Bachelor's in Art or Science is acceptable with relevant experience. - minimum

Experience

• 4 years Progressive responsibility in office administration with a background of customer service - minimum
• 3 years For EA to CFO: Previous planning, finance, and/or business development experience in a healthcare organization or consulting organization providing services to the healthcare industry. - minimum

Licenses and Certifications

• No license or certification required

Job Info

• Job Identification 19726
• Legal Employer Cedars-Sinai Medical Center
• Department CSMC 8271100 OBGYN Professional Svcs
• Job Category Administrative
• Job Function Administrative
• Locations 8635 W 3rd St, Los Angeles, CA, 90048, US
• Overtime Status NONEXEMPT
• Primary Shift 1 Day
• Shift Duration 8 hour
• Minimum Salary 37.77
• Maximum Salary 58.54
• UKG Pay Rule C007