Purchasing Coordinator

Job Description

Job Description

Job Title: Purchasing Coordinator Job Description

The Purchasing Coordinator plays a key role in ensuring accurate and efficient purchasing operations within a manufacturing environment. This position focuses on managing purchase orders, reconciling invoice and PO discrepancies, supporting inventory accuracy, and collaborating with cross-functional teams to maintain reliable product availability and drive process improvements.

Responsibilities

• Identify discrepancies between invoices and purchase orders and work closely with accounts payable and accounts receivable teams to research and resolve issues.
• Review and reconcile purchase order and invoice variances to ensure accuracy and completeness of financial and purchasing records.
• Conduct nonconformance reports (NCRs) to identify, document, and address discrepancies in products or materials.
• Oversee product and material returns, including initiating, tracking, and following through until each return is fully resolved.
• Monitor and work through open purchase orders, proactively addressing past-due orders and ensuring timely follow-up.
• Process and manage purchase orders for assigned materials and suppliers, ensuring accuracy of quantities, pricing, and delivery requirements.
• Confirm supplier receipt of purchase orders and follow up on missing acknowledgments to maintain clear communication and alignment.
• Communicate with suppliers regarding pricing, product availability, order changes, delivery timing, and past-due materials to support smooth supply chain operations.
• Create purchase orders in the company ERP system and ensure all relevant details are entered accurately.
• Maintain accurate ERP data, including current costs, open and pending purchase orders, delivery dates, and supplier information.
• Review inventory levels, demand trends, lead times, and past purchasing activity to help support appropriate stock levels and avoid shortages or excess inventory.
• Assist with indirect purchasing for office, factory, and janitorial supplies as needed to support overall facility operations.
• Support inventory accuracy and product availability through diligent purchasing practices and coordination with operations and inventory teams.
• Provide purchasing support to multiple team members, flexing to assist wherever workload demands are highest.
• Collaborate with purchasing, accounting, operations, inventory, and other departments to resolve issues and ensure alignment on purchasing activities.
• Support cost-reduction and process-improvement initiatives by identifying opportunities to streamline purchasing processes and reduce waste.
• Participate in the monthly Sales, Inventory, and Operations Planning (SIOP) process and provide information related to customer and supplier trends as appropriate for assigned responsibilities.

Essential Skills

• Several years of overall experience working in an office setting.
• At least 1 year of purchasing or supply chain experience.
• Experience working with purchase orders in a professional environment.
• Experience researching invoice or purchasing discrepancies and resolving issues.
• Experience coordinating with AP/AR or accounting teams to support reconciliation and payment processes.
• Experience managing returns or nonconforming materials in a manufacturing or supply chain setting.
• Exposure to nonconformance reports (NCRs) or nonconformance processes.
• Hands-on experience utilizing ERP software such as SAP, JD Edwards (JDE), QAD, or similar systems.
• Basic proficiency in Microsoft Excel for data entry, tracking, and simple analysis.
• Foundational knowledge of purchasing, procurement, and supply chain principles.
• Ability to manage multiple priorities, open purchase orders, and follow up on past-due items in a fast-paced environment.

Additional Skills & Qualifications

• Experience with vendor management and maintaining strong supplier relationships.
• LEAN or process-improvement experience, with an interest in supporting continuous improvement initiatives.
• Exposure to international suppliers or offshore sourcing and related logistics considerations.
• Experience providing administrative support in a purchasing or supply chain function.
• Formal education or degree related to business, supply chain, or a similar field is beneficial.
• Strong attention to detail and accuracy when working with invoices, purchase orders, and ERP data.
• Effective communication skills for coordinating with suppliers and internal cross-functional teams.
• Ability to work collaboratively and support multiple team members as workload demands shift.

Work Environment

This is a fully onsite role in a manufacturing environment, offering hands-on exposure to purchasing, purchase order management, invoice reconciliation, ERP systems, Excel, and cross-functional operations. The position is initially structured as a contract assignment, with the potential to extend for several months and possibly transition into a long-term or permanent opportunity depending on business needs and performance. The standard work schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m. You will work closely with purchasing, accounting, operations, and inventory teams, using ERP software and Microsoft Excel on a daily basis in an office setting within a manufacturing facility.

Job Type & Location

This is a Contract position based out of La Porte, IN.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in La Porte,IN.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.