Legal Assistant, Litigation, Legal Hold & Matter Management

A Fortune 50 company in the energy, gas, and renewables space is seeking a Legal Assistant to support their Litigation, Legal Hold & Matter Management processes.

This is a 9-month, fully remote role. The ideal candidate has experience with Exterro, CSC, and CounselLink.

Scope of Work

Title: Legal Assistant, Litigation, Legal Hold & Matter Management (contract)

Experience: 4+ Years

Location: Remote - US

Hours: 40 Hours / Week

Duration: 9 Months, starting end of October 2026

Benefits: Vision, medical, dental, 401k

Pay Rate: $40 - $60 / hr ($80,000 - $120,000 annualized)

A leading global energy company is seeking a legal operations or legal assistant to help keep its legal systems and operations running smoothly. In this role, you'll monitor service-of-process notifications through CSC, maintain matters in CounselLink, support legal hold workflows in Exterro, and be the first point of contact for team questions across these platforms. The work is varied, from administering user permissions and processing hold releases to routing subpoenas and preparing recurring reports.

The team is looking for someone who is detail-oriented, responsive, and comfortable working within established processes. You'll be a good fit if you communicate clearly, follow through on requests, and enjoy supporting a collaborative legal team.

Responsibilities include:

Exterro:

• System admin duties: add/update users and user permissions
• Assist paralegals, e-Discovery Operations, and Law IT Analysts/EMIT
• Work with Law IT analyst on issues with custodian legal hold release, access to links and/or issues with responding to a legal hold notice, update legal hold templates and/or legal hold training
• Update and send twice-yearly consolidated legal hold reminder
• Review monthly licensing report and update user permissions
• LH 06 reports and twice-monthly meetings with Law IT analysts to reconcile legal hold systems
• Legal hold release tickets
• Legal hold offboarding notice (sent to assigned paralegal)
• Company-owned device (COD) requests
• Consolidated hold reminder shared mailbox

Corporation Service Company (CSC):

• Point of contact for service of process questions
• Forward service of process documents (subpoenas, notices, liens, etc.) to contact for handling and assist with opening lawsuits in CounselLink
• Approve weekly CSC report and acknowledgment
• Run reports and work with CSC to update attorney access to matters
• Troubleshoot vendor access
• Risk assessments

CounselLink

• Open/update matters
• Check tasks and intakes

Matter Management

• Law Matter Management shared mailbox: field various requests
• Litigation Hold Law shared mailbox: field various questions and requests, including legal hold questions
• Public Information Requests shared mailbox
• Business Continuity Plan (BCP) contact and monthly report upload (Exterro export), a monthly backup report identifying who needs to be placed on hold in a cyber event
• BRG (insurance) cost recovery reports (provide backup data) for MTBE, Asbestos, Benzene, Climate, and Louisiana Coastal Environmental litigation
• Medicare quarterly reporting and reporting log updates, relating to settlement payments that may offset Medicare payments

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