Event Sales Coordinator

Description An Event Sales Coordinator role in Woodinville, WA is available at Chateau Ste. Michelle. This role supports the sales, planning, and coordination of private events, corporate meetings, social gatherings, receptions, wine experiences, and other hospitality programs. The Event Sales Coordinator serves as a key point of contact for clients throughout the inquiry, booking, and planning process while partnering with internal teams to ensure events are accurately documented, effectively communicated, and executed to a high standard. This is a full-time, hourly role that is eligible for tips. This role requires flexible availability (daytime, evening, weekend, and holidays) based on event schedules and business needs. Ste. Michelle Wine Estates is the largest wine company in the Pacific Northwest, and among the largest premium wine companies in the U.S, with roots dating back to 1933. Throughout our 90+ year history, what has remained constant is our unwavering commitment to quality, service to our customers, and connection with our community. We are proud that our award-winning wines farmed in Washington are an expression of all the best things about the Pacific Northwest — the spirit of people, the abundance of the land, and the excellence-driven culture. Our distinctive portfolio of wines, including Chateau Ste. Michelle, 14 Hands, Columbia Crest, Intrinsic, Liquid Light, Northstar, and Spring Valley Vineyard, are enjoyed across the U.S. and distributed in over 100 countries. Event Sales Coordinator job responsibilities include: Respond to event inquiries in a timely, professional, and guest-focused manner, providing information about event spaces, packages, pricing, food and beverage options, and available experiences. Qualify leads, conduct site tours, prepare proposals, and support the conversion of inquiries into confirmed event bookings. Maintain detailed log of inquiries and follow-up on all events. Coordinate client contracts, deposits, payment schedules, event documentation, and required client approvals in partnership with event leadership Maintain accurate event details, client communications, timelines, and booking information in designated event management, CRM, calendar, and shared planning systems. Partner with clients to coordinate event details, including guest counts, room setup, food and beverage selections, wine service, rentals, audiovisual needs, decor, vendor access, and day-of timelines. Prepare and distribute event orders, planning documents, diagrams, and internal communications to ensure all participating departments have complete and accurate information. Collaborate with culinary, hospitality, tasting room, facilities, security, marketing, and other internal teams to support event planning and seamless execution. Track event sales activity, bookings, deposits, payments, and revenue information; assist with routine reporting and sales pipeline updates. Support onsite event execution as needed, including client arrival, vendor coordination, timeline management, guest requests, and issue resolution. Conduct post-event follow-up with clients and internal teams, document feedback, and support future booking and relationship-building opportunities. Maintain a professional, responsive, and hospitable client experience that reflects Chateau Ste. Michelle service standards. Physical Requirements: Ability to stand, walk, or sit at a desk for extended periods of time. Ability to work in various weather conditions. Ability to lift and carry up to 50 pounds and assist with event setup or breakdown as needed. Position Requirements: Must be at least 21 years of age with a high school diploma or equivalent. Bachelor's degree in Hospitality Management, Event Management, Business, Marketing, Communications, or a related field preferred. Class 12 MAST Permit and Food Handler's Permit required. Two (2) or more years of experience in event sales, event coordination, hospitality, catering, venue sales, winery operations, or a related guest-service environment preferred. Strong sales, client service, written communication, and verbal communication skills. Excellent organizational skills, attention to detail, and ability to manage multiple events, priorities, and deadlines. Ability to build effective relationships with clients, vendors, and cross-functional internal teams. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience with CRM, event management, reservation, or diagramming systems preferred. Strong problem-solving skills and ability to remain professional and responsive when event details or priorities change. History of responsible use of alcohol and other appropriate conduct, as well as fitness to be licensed, permitted, and/or certified by state and/or local regulatory bodies. Your Compensation: $21.41 – $27.83 per hour based upon relevant experience. At Ste. Michelle Wine Estates we believe in paying our employees equal pay for equal work. Individual offers are made dependent upon a candidate’s prior experience and education level as it pertains to the role. Benefits of working with Ste. Michelle Wine Estates: Our Total Rewards programs are designed to attract, motivate, and retain talented, curious people with a passion for innovation, collaboration, continuous improvement, and growth. We offer leading programs thatinspire andreward superior performance and foster an inclusive, diverse, and healthy workforce. Health Care Coverage including medical, dental, vision & prescription – eligible on date of hire for full-time employees Paid Vacation & Holidays 401(k) with Employer Match and Supplemental Contribution Employee Wine Discounts Culture at Ste. Michelle: We Challenge: We are driven to succeed in everything we do, and we challenge ourselves and our team to perform at the highest level. We Care: We put people first – our team, our consumers, our customers, our communities. We Collaborate: We believe there is nothing we can’t accomplish – together – and we believe lifting up those around us is essential to achieving both individual and collective success. Ste. Michelle Wine Estates is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information, see the EEOC's " Equal Employment Opportunity is The Law " poster. Qualifications Education Required High School or better. Preferred Bachelors or better. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr