Administrative Assistant - Part-Time

Administrative Coordinator – Regulatory Operations Pay: $23.00/hour Job Type: Part-time (Up to 30 hours per week), Contract Schedule: Monday–Friday Location: Downtown Atlanta, GA. Parking is $40 per month, location is MARTA accessible. Work Structure: Hybrid (3 days onsite / 2 days remote following successful completion of training) About the Opportunity Focus People is partnering with an independent agency to identify a highly organized Administrative Coordinator to support regulatory operations, records management, and administrative processes. This role is ideal for someone who enjoys detailed administrative work, and takes pride in accuracy, organization, and process execution. The successful candidate will support a small, collaborative team. This is a clerical support role. This organization operates in a highly visible environment where accuracy, objectivity, professionalism, and public trust are essential. Confidentiality & Professional Judgment This position functions within a sensitive investigative and oversight environment and requires exceptional discretion. Employees may have access to confidential case information, investigative materials, internal deliberations, non-public records, and sensitive operational information. The successful candidate must demonstrate sound judgment, and the ability to maintain confidentiality regarding agency operations, investigative activities, internal processes, and non-public information, including during periods of heightened public interest or scrutiny. The ideal candidate understands that confidentiality extends beyond safeguarding documents and records and includes maintaining appropriate professional boundaries regarding workplace activities, ongoing matters, and internal operations. Responsibilities Prepare, format, proofread, and distribute official correspondence using approved templates and established procedures. Maintain accurate records, documentation, and tracking systems. Perform document reviews, quality-control checks, and data verification activities. Execute mail merges and other document production tasks using Microsoft Office tools. You will be asked about your experience with this during the interview. Review recordings, transcripts, notes, and supporting materials to prepare accurate summaries and official records. Maintain electronic and physical filing systems. Support records management and document retention activities. Maintain and audit internal databases and workflow tracking logs. Assist with scheduling, logistics, and operational support activities. Provide administrative support during periods of increased workload and time-sensitive projects. Qualifications Required 4+ years of administrative, records management, or operational support experience. Strong proficiency in Microsoft Word and Excel. Excellent organizational skills and attention to detail. Ability to manage multiple priorities while maintaining accuracy and professionalism. Preferred Experience working in environments where confidentiality, compliance, accuracy, or procedural consistency were critical, including: Regulatory or compliance environments Law firms or legal support environments Law enforcement or investigative support Financial services, risk management, or other regulated industries What Makes Someone Successful in This Role Maintains confidentiality without exception. Enjoys providing clerical support to their team. Exercises sound judgment and professionalism. Follows established procedures consistently. Demonstrates strong attention to detail and accuracy. Remains objective and professional when handling sensitive information. Adapts well to changing priorities and deadlines. Additional Information Final candidates must successfully complete required pre-employment screenings, including background and drug screening processes. Focus People is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. #J-18808-Ljbffr