Purchasing Specialist

Job Description

Blackwood is seeking a detail-oriented and highly organized Purchasing Specialist to support the organization's purchasing operations. This role is responsible for the accurate and timely processing of purchase orders while ensuring compliance with established policies and procedures. The Purchasing Specialist plays a critical role in mitigating business risk through data validation, document review, discrepancy resolution, and vendor relationship management. This position reports directly to the Business Operations Manager.


Responsibilities:

• Ensure timely and accurate processing of purchase orders within Blackwood's CRM systems and vendor portals.
• Review, validate, and maintain purchasing data to ensure accuracy and completeness.
• Verify unique deal structures and transactions that fall outside standard purchasing procedures.
• Investigate, analyze, and resolve purchase order discrepancies, exceptions, and vendor inquiries.
• Establish and maintain productive relationships with vendors and distribution partners.
• Collaborate closely with Sales, Finance, and Operations teams to support customer and business requirements.
• Monitor purchasing activities to ensure compliance with company policies, vendor agreements, and operational guidelines.
• Audit purchasing methods, procedures, and workflows to identify opportunities for increased efficiency and process improvement.
• Audit purchase order records for accuracy, completeness, and compliance with established procedures.
• Maintain documentation and records related to purchasing activities and approvals.
• Assist in identifying and implementing best practices to enhance purchasing controls and reduce operational risk.
• Control and coordinate all activities within the purchasing function as assigned.

• Performs other related duties and responsibilities as assigned to support business operations and organizational success.

Basic Qualifications

• Associate or bachelor's degree in related field -preferred, but not required
• Data entry experience preferred
• Prior administrative experience -preferred, but not required
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.