Administrative Operations Professional II, College of Science Business Operations

Administrative Operations Professional II, College of Science Business Operations Posting Number req26785 Department CoS - Business Operations Department Website Link Location Tucson Campus Address Tucson, AZ USA The College of Science brings together students with a wide range of interests, from environmental science to medicine and technology, who are driven by curiosity and discovery. Students learn from internationally recognized faculty who lead groundbreaking research and contribute to advancements in scientific knowledge and teaching practices. Through hands‑on research opportunities and mentorship, students develop creative solutions to complex global challenges while working within a collaborative academic environment. The College’s mission emphasizes research excellence, interdisciplinary learning, community outreach, and the preparation of future scientists across core scientific disciplines. The College of Science invites applications for an Administrative Operations Professional II position. In this role, you will be responsible for performing professional business operations activities for assigned departments of Astronomy/Steward Observatory within the College of Science, and reports to the centralized business operations unit. Under the guidance of the Administrative Operations Manager, you will serve as a lead resource for the team, guiding the operational support staff to meet standard reporting requirements, UA transaction processing expectations, and department/UA deadlines by assisting with the completion of monthly accounting system reconciliations, bi‑weekly payroll processing, internal system projections, and the review and submission of standard purchasing requests. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work‑life programs. Duties & Responsibilities Financial Administration and Account Management Under the guidance of the manager, the incumbent will review, administer, and monitor departmental financial activities for accounts supporting budgets exceeding $15 million. Assist in managing designated, gift, foundation, state, and other funding sources by performing monthly account reconciliations, monitoring expenditures, and verifying budget availability. Ensure compliance with the policies and procedures of the University of Arizona, the University of Arizona Foundation, as well as sponsor and governmental policies and procedures. In the event of accounting discrepancies, the incumbent will research and recommend corrective actions to resolve issues, when appropriate. Financial Analysis and Transaction Processing Under the direction of the manager, the incumbent will analyze financial data, account activity, and budget trends to identify variances, resolve discrepancies, and provide recommendations to department leadership. This includes reviewing and processing complex financial transactions and accounts using a combination of University financial systems and internal departmental accounting software. Oversee the processing of bi‑weekly payroll, processing General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, Transfers of Funds, Purchase Orders, Internal Billings, reimbursements, asset transactions, administer iLabs, wire claim deposits, and other accounting documents. Monitor payroll distributions and coordinate corrections as needed. Operational Support and Compliance Serve as a liaison to the Account Manager/Fiscal Officer for all exceptions and approvals by reviewing transactions for compliance with University policies, assisting employees with reconciliation and expense reporting in Concur, and responding to inquiries from Financial Services regarding procurement card activity. Interpret and apply University financial policies and procedures while providing guidance to departmental faculty and staff on routine financial and administrative processes. Reporting, Training, and Process Improvement Prepare recurring and ad hoc financial reports, cost projections, and account summaries to support operational planning and decision-making. Interpret financial information, identify trends, and communicate findings to department leadership. Train, mentor, and provide guidance to student employees and administrative support staff on financial procedures, University systems, and departmental processes. Recommend improvements to financial workflows and administrative procedures to enhance efficiency and ensure compliance. Knowledge,Skills, and Abilities (KSAs) Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook). Knowledge of standard accounting and payroll timekeeping software systems. Strong organizational, time management, and problem‑solving skills. Ability to interact professionally and effectively with others. Effective written and verbal communication skills. Ability to work both independently and as part of a team. Ability to work in a fast‑paced, deadline‑driven environment. Ability to assist in leading and training a team and support staff. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through professional level experience Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience. Preferred Qualifications FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $59,404 - $74,254 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 8 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Administrative Operations Job Function Organizational Administration Type of criminal background check required Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 9/8/2026 Open Date 8/14/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io. Contact Information for Candidates Corina Bedoy Administrative Operations Manager III View email address on click.appcast.io #J-18808-Ljbffr UNIVERSITY OF ARIZONA