Fleet Service Invoicing Coordinator

Job Description

Job Description

Fleet Service Invoicing Coordinator

Picture your day starting with a queue of repair orders. You open each one, verify odometer readings, labor hours, and parts used, then fine-tune mileage, time entries, and markups to match each customer’s unique agreement. You’ll receive customer‑specific guidance directly from George and Rick so you know exactly how each account needs to be handled. Once accurate, you’ll push clean data through Fullbay and into QuickBooks, keeping our records tight and customers happy.

What you’ll do

• Audit every service invoice for accuracy: mileage, labor times, parts, and pricing details.
• Tailor mileage adjustments, time entries, and markups per customer requirements (with dedicated training from George & Rick).
• Process and enter key account information in Fullbay + QuickBooks for seamless billing.
• Spot inefficiencies in invoicing and implement improvements to streamline the workflow.
• Partner with the Cash Management team to support timely payments and effective collections.
• Coordinate with fellow service writers, the parts department, and technicians to schedule jobs, order parts, and onboard/organize customers.

Who thrives here

You enjoy a fast pace and can pivot quickly. You’re organized, focused, and detail-obsessed—able to think on your feet while contributing to a collaborative shop environment.

• Team-oriented collaborator
• Comfortable working fast without losing accuracy
• Quick, practical problem-solver
• Highly organized and focused
• Strong attention to detail

Tools you’ll use

• Fullbay + QuickBooks

Benefits

• 401(k)
• Paid time off
• Retirement plan

Work location

In person

Preferred background

• Experience as a Service Advisor/Writer (or closely related service operations role)