Administration Specialist/ receptionist

Job Description

Job Description

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and proficient in managing multiple tasks efficiently. Your positive attitude and strong organizational skills will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant professional setting.

Duties

• Greet visitors and clients warmly, providing excellent customer service and guiding them appropriately
• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette
• Maintain appointment calendars, schedule meetings, and coordinate conference room bookings with precision
• Handle data entry tasks accurately using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace
• Perform clerical duties including filing, proofreading documents, and preparing correspondence with attention to detail
• Support office management by organizing supplies, maintaining filing systems, and ensuring the office environment is tidy and functional
• Assist with bookkeeping tasks using QuickBooks or similar software to track expenses and manage invoices

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, spreadsheets, and communication
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Proven experience in office management or administrative support roles; familiarity with office procedures is a plus
• Exceptional communication skills—bilingual abilities are highly valued—to serve diverse clients and team members
• Technical proficiency in computer literacy including data entry, typing accuracy, and familiarity with productivity software
• Experience with multi-line phone systems, front desk operations, and customer service best practices
• Knowledge of medical or dental receptionist procedures is advantageous but not required; training will be provided as needed

Join us to be the friendly face of our organization while honing your administrative expertise! We are committed to fostering a supportive work environment that values your contributions and encourages professional growth.

Benefits:

• Flexible schedule