Procurement Coordinator

University at Buffalo

Buffalo, NY

Description

Maintain the preferred vendor list.
Communicate with and maintain a relationship with vendors including contacting perspective vendors.
Place orders with certain vendors and reconcile those vendor accounts or account cards.
Responsible for receiving shipments, counting, and comparing packing slip/order confirmation and processing those deliveries for pick up through the appropriate system and process.
Recommend changes to procurement rules and regulations, to improve the procurement process as needed.
Responsible for the maintenance of filing system and all records related to procurement.
Oversee and manage the storage of club items within assigned storage rooms.
Oversee and manage the stock of assigned items that can be reserved and used.
Analyze inventory and storage availability to efficiently manage those items and rooms.
Assist clubs with questions about the finance and procurement policies and procedures and the status of their requests.
Maintain and keep in good standing vendor accounts as well as balancing vendor account cards.
Contact vendors to resolve issues so payment can be processed.
Performing inventory annually according to appropriate polices.
Assist with reviewing request for funds, purchase orders, vouchers, checks and completing appropriate steps for their processing.
Assists with reviewing merchandise mockups and helping clubs with the UB Trademarks and Licensing Policies.
Assists with ensuring ticket and merchandise revenues are set up properly.
Perform any office tasks which may include the responsibilities normally assigned to other employees as assigned to them by their direct supervisor.
Trains student staff appointed to work in the finance department to ensure staff have sufficient information to complete their appointments effectively.
Supports the motivation of employees and aid student staff in accomplishing their goals.
Advises student staff on daily activities, priorities, quality, and scheduling of tasks within the finance department.
Advises student staff in organizational and strategic planning and development related to their tasks.

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Vacancy posted 4 days ago

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