Administrative Coordinator

Job Description

Job Description

Oxford Solutions is working with a client seeking an Administrative Assistant Coordinator to support a technology-focused programs team in the Pittsburgh, PA area. This is a contract-to-hire opportunity offering a hybrid schedule.

The position requires at least one day per week onsite, with flexibility to work additional onsite days as meetings, events, or business needs require.

This role is well suited for an organized administrative professional who has experience supporting projects, programs, or technical teams. You will help coordinate meetings, maintain project documentation, prepare reports and presentations, and keep day-to-day program activities organized.

Responsibilities

• Coordinate project and team meetings, including scheduling, agendas, notes, and follow-up items
• Maintain project files, schedules, documentation, and administrative records
• Gather project updates and assist with recurring reports and program metrics
• Prepare and format PowerPoint presentations, reports, and other materials
• Track administrative deadlines, action items, and project deliverables
• Assist with invoices, travel arrangements, expenses, and general program administration
• Coordinate logistics for meetings, visitors, workshops, and events
• Maintain department templates, procedures, distribution lists, and shared files
• Provide general administrative support to project managers and program leadership

Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, Project Management, or a related field preferred
• 3+ years of administrative, project coordination, program support, or operations experience
• Experience supporting engineering, technology, manufacturing, research, or other project-driven organizations preferred
• Strong Microsoft Office skills, particularly Outlook, Excel, PowerPoint, and Word
• Experience with Microsoft Teams
• Salesforce or similar CRM experience is a plus
• Experience maintaining project documentation, reports, and presentations
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Professional written and verbal communication skills
• Strong attention to detail and ability to work with confidential information
• Experience supporting nonprofit or government-funded programs is a plus

Schedule

Hybrid position based in the Pittsburgh area. Candidates must be available to work onsite at least one day per week and additional onsite days when needed.