AIA Billing Specialist

Accounts Receivable Specialist

This role focuses on providing comprehensive accounts receivable and billing support for construction projects from start-up through close-out. The Accounts Receivable Specialist manages job costing, AIA billing, and lien waivers while working closely with project managers to ensure accurate, timely, and compliant billing. This position plays a key role in supporting a growing organization as it transitions to a new ERP system and continues to enhance its people-first, collaborative culture.

Responsibilities

• Provide accounting and billing support to project managers from project start-up through project close-out.
• Prepare accurate monthly billing packets, including all required supporting documentation based on customer requirements, terms and conditions, and contract provisions.
• Submit billing packets to customers by specified due dates and upload them into customer or third-party portals as needed.
• Post all approved billings accurately and timely into the ERP system.
• Maintain and update the ERP system with budgets, contracts, billing data, and project information as directed by project managers.
• Manage compliance-related items, including Project Insurance Certificates, enrollment in appropriate Wrap-Up Insurance Programs when applicable, bonds, Project Preliminary Notices, and UCC filings.
• Process and track lien waivers to ensure compliance with customer and general contractor requirements.
• Assist in resolving customer billing disputes and compliance issues in a professional and timely manner.
• Work closely with project managers and general contractors to respond to increasing documentation and compliance requests.
• Utilize job costing practices to ensure accurate allocation of costs and proper billing of construction projects.
• Spend a significant portion of time working in invoicing portals, particularly using Textura (an Oracle module), to submit AIA billings and related documentation.
• Collaborate with the AR/Billing team and AR Supervisor to support consistent processes and continuous improvement, especially during the ERP transition.

Essential Skills

• At least 3 years of accounts receivable and billing experience.
• Construction industry experience in AR and billing.
• Hands-on experience with AIA billing in a construction environment.
• Practical experience with job costing for construction projects.
• Experience preparing and processing lien waivers.
• Ability to prepare accurate, detailed billing packets in line with customer requirements, terms, and contract provisions.
• Proficiency in working with ERP systems for billing, contracts, budgets, and project data.
• Ability to work closely and collaboratively with project managers and other internal stakeholders.
• Strong attention to detail and accuracy in billing and documentation.
• Ability to resolve billing disputes and compliance issues professionally and efficiently.

Additional Skills & Qualifications

• Experience working within a dedicated AR/Billing team structure.
• Familiarity with Textura (Oracle module) or similar construction invoicing portals.
• Experience with ERP systems such as Great Plains and exposure to or interest in learning Acumatica.
• Comfort working in a high-volume, multi-project environment within a large organization.
• Strong organizational and time management skills to meet strict billing deadlines.
• Effective written and verbal communication skills for interacting with project managers, customers, and general contractors.

Job Type & Location

This is a contract position based out of Champlin, MN.

Pay and Benefits

The pay range for this position is $20.00 - $27.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type

This is a fully onsite position in Champlin, MN.

Application Deadline

This position is anticipated to close on Jun 19, 2026.