Executive Assistant for Dental Office

Full-time

Description

We are seeking an Executive Assistant to provide direct support to the leadership team at Lalor Family Dental. 

The ideal candidate will be a sharp, energetic, and dependable individual with a positive attitude and willing to be a team player. Should be assertive, not passive, and someone who will take initiative. Should enjoy taking things to completion and not leaving things unfinished. Must be able to be collaborative and enjoy working with a high functioning team.

Job Type: Full-time

Work Location: In person

Pay: $18.00 - $25.00 per hour

Key Responsibilities

• Support the leadership team by protecting their time and helping them stay focused on patient care, business growth, strategic priorities, and the overall vision of the organization.
• Serve as a liaison between members of the leadership team and key staff members, helping ensure clear communication and follow-through.
• Manage calendars and schedules for members of the leadership team, including coordinating meetings, appointments, and meeting agendas.
• Arrange travel by developing itineraries and agendas, booking transportation, lodging, and meeting accommodations.
• Answer questions and requests directed to members of the leadership team and ensure appropriate follow-up.
• Handle general correspondence, including sending emails, screening calls, scheduling appointments, and accurately transcribing meeting minutes and other important documents.
• Coordinate and complete errands and other administrative tasks during the week as needed.
• Perform data entry tasks, including inputting and updating information in spreadsheets and databases.
• Provide organizational support by managing correspondence, prioritizing tasks, coordinating projects, and ensuring deadlines are met.
• Provide administrative and organizational support for leadership initiatives, projects, and strategic planning across the organization.
• Stay one step ahead of the leadership team by anticipating needs, identifying potential issues, and taking a proactive approach to problem-solving and independent thinking.
• Coordinate and follow up on action items to ensure projects and priorities are completed in a timely manner.

Requirements

• Extremely strong writing skills. Ability to write letters, presentations, and other written communications.
• Must be able to work within deadlines and execute in a fast-paced environment
• Must be able to manage multiple projects at the same time and be flexible to accommodate last minute changes
• Stay one step ahead of the Doctor by anticipating his needs and by taking a proactive approach to problem solving and independent thinking
• Organization is a MUST
• Must have great phone skills
• Proficient in Microsoft Word, Excel, PowerPoint, Google Suite (experience with google calendar a plus)
• Must be punctual and have excellent time-management skills
• Detail-oriented with a high level of accuracy in performing tasks.
• Must have an outgoing and positive demeanor
• Strong problem-solving skills and the ability to work independently or as part of a team.
• Must have after-hours availability.
• Must be discrete and confidential (Ability to maintain confidentiality and handle sensitive information with discretion).

Wide range of duties including help run errands and being involved in strategic planning for the organization.

• No experience necessary, looking for quick learners who are willing to be trained.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Weekends as needed

Lalor Dental is the largest, fastest growing dental practice in our community. We offer employment opportunities that promote professional, personal, and financial growth. We work extremely hard to provide our employees with continuous professional development and a supportive work environment. Competitive wages, great benefits, and opportunities for advancement are just a few reasons why a career with us is an investment in your future. 

Lalor Family Dental is an equal opportunity employer. No person is unlawfully excluded from consideration for employment because of race, religion, creed, color, sex, age, national origin, disability, sexual orientation, gender identity, transgender status, gender dysphoria, marital or family status, pregnancy, military status, veteran status, predisposing genetic characteristics or carrier status, arrest or conviction record, domestic violence victim status, or any other legally protected class or status. Furthermore, we will not tolerate any form of discrimination or harassment of our employees by co-workers, supervisors, customers, or vendors. This commitment extends to our policies on recruiting, advertising, hiring, placement, promotion, training, transfer, wages, benefits, termination and all other privileges, terms, and conditions of employment.