Contract Specialist - Detainee & Crisis Systems

5639 - Contract Specialist

Salary Grade: 9

Pay Range

Hiring Range: $51,292 - $61,568 Annually 

Pay Range: $51,292 - $71,822 Annually 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.

The first review of applications will be on 11/06/2026 .

The Contract Specialist supports the administration, coordination, and management of contracts and agreements at the county level. This position assists with procurement activities, monitors contract compliance, maintains accurate contract documentation, and coordinates communication among internal departments, vendors, and other stakeholders. Working under general supervision, the Contract Specialist helps ensure that contracts are properly executed, contractual requirements are met, and contracted services are delivered effectively, efficiently, and in accordance with county policies, procedures, and applicable regulations. This is an in-office position; remote work is not available.

Essential Functions: 

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements;
• Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications;
• Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions;
• Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements;
• Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence;
• Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints;
• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation;
• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies;
• Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review;
• Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation.

Minimum Qualifications: 

Associates degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely-related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 

 
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum two (2) years experience working with, developing, and writing contracts.
• Experience with/knowledge of developing contract proposals and related processes.
• Experience with/knowledge of implementing grants or grant oversight.
• Experience with/knowledge of creating reports, tracking contract timelines, progress, and priorities.
• Experience with/knowledge of working with contract and financial management systems.
• Experience with/knowledge of healthcare agreements.

Salary/Compensation: $51,292 - $61,568 per year

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