Clinical Trials Analyst (Mays Cancer Center)

Clinical Trial Analyst

The Clinical Trial Analyst is responsible for developing Coverage Analyses (CAs), negotiating clinical trial budgets, and supporting the financial feasibility of industry-sponsored, co-operative group, and investigator-initiated clinical trials. This position collaborates with investigators, study teams, research finance, hospital departments, contracting, and sponsors to ensure accurate budget development, regulatory billing compliance, and timely study activation.

The Clinical Trial Analyst serves as the financial and billing compliance expert during study startup by interpreting clinical trial protocols, distinguishing research versus standard-of-care procedures, and negotiating budgets.

Responsibilities

• Develop and maintain coverage analysis grids and billing matrices.
• Ensure research billing compliance and accurate designation of routine care versus research-only services.
• Review study protocols, informed consent forms, investigator brochures, and study calendars.
• Lead financial negotiations with sponsors and Contract Research Organizations (CROs).
• Negotiate fair market value reimbursement for study procedures and administrative activities.
• Review sponsor budget templates and prepare redlined budget revisions.
• Partner with Contracts Administration to ensure consistency between negotiated budgets and Clinical Trial Agreements.
• Collaborate with Regulatory Affairs, Contracts, Investigators, and Clinical Research Coordinators to facilitate timely study activation.
• Represent the Finance Team in Start Up Meetings, Clinical Disease Site Team Meetings, and Site Initiation Visits.
• Ensure alignment between protocol, budget, consent language, and contract payment terms.
• Performs all other duties as assigned.

Qualifications

Education: Bachelors degree in a related field is required.

• Understanding of research billing compliance.
• Knowledge of clinical trial agreements.
• Experience developing clinical trial budgets.
• Experience negotiating sponsor budgets preferred.
• Ability to work independently and collaboratively with investigators, sponsors, and institutional stakeholders.
• Skilled in prioritizing, planning, and organizing assignments; working effectively under tight schedules, and completing tasks in a timely manner.
• Computer proficiency in Microsoft Office, Word, Excel, and databases.

Required Skills

• Three (3) years of budgetary experience is required.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America's Best Employers for Company Culture. Benefits Overview UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits. Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates. Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist. Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working. FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses. Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers. Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership. EEO Statement UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.