Executive Assistant

Executive Assistant

The Executive Assistant provides high-level administrative, operational, and coordination support to members of the Technology Leadership Team. This role is instrumental in enabling leadership effectiveness by managing complex priorities, coordinating global activities, and ensuring seamless execution of day-to-day operations.

The ideal candidate is highly organized, proactive, and confident operating in a dynamic, fast-paced environment. They possess exceptional judgment, discretion, and stakeholder management skills, with the ability to anticipate needs, protect executive time, and drive operational excellence across a globally distributed organization.

Responsibilities & Deliverables

Executive Leadership Support

• Provide comprehensive support to multiple senior leaders.
• Manage highly complex and constantly changing calendars, ensuring alignment with business priorities across multiple time zones.
• Coordinate internal and external meetings, reviews, briefings, and strategic planning sessions.
• Arrange domestic and international travel, including itineraries, visas, accommodations, ground transportation, and travel-related logistics.
• Manage expense reporting, purchase requests, and administrative processes accurately and in a timely manner.
• Prepare executive correspondence, presentations, reports, agendas, meeting materials, and action trackers.

Strategic Prioritization & Business Operations

• Act as a trusted partner to executives, helping prioritize competing demands and optimize time management.
• Anticipate business needs and proactively identify scheduling conflicts, risks, and opportunities for efficiency.
• Track leadership action items, strategic initiatives, and follow-ups to ensure execution against agreed deliverables.
• Provide administrative support for organizational planning, leadership communications, and cross-functional initiatives.
• Exercise sound judgment when managing requests and appropriately challenge priorities to protect executive focus.

Stakeholder & Global Relationship Management

• Serve as a primary point of contact for internal and external stakeholders on behalf of supported executives.
• Build strong working relationships across all levels of the organization, including senior leadership and external partners.
• Ensure timely and professional communication while maintaining the highest levels of confidentiality.
• Support collaboration across EMEA, North America, APAC, and other global locations.

Operational Excellence

• Drive continuous improvement of administrative processes, tools, and workflows.
• Support onboarding and organizational changes within the Technology organization when required.
• Coordinate events, team meetings, and executive visits.

Required Skills & Experience:

• Significant experience supporting multiple senior executives within a complex, global organization.
• Proven experience supporting C-level leaders, preferably within Technology, Data, Cybersecurity, Financial Services, Fintech, or Software organizations.
• Exceptional calendar management experience involving multiple stakeholders and international time zones.
• Strong experience managing executive travel, expenses, and meeting logistics.
• Outstanding organizational skills with the ability to manage competing priorities and tight deadlines.
• Demonstrated ability to anticipate needs, solve problems proactively, and work independently with minimal direction.
• Excellent written and verbal communication skills with strong executive presence.
• High level of discretion and experience handling confidential and sensitive business information.
• Advanced proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and collaboration technologies.
• Strong relationship-building skills with the ability to influence and work effectively across all levels of the organization.

This is a hybrid role with 2 days per week in office requirement (Sandy Springs, GA).

Finastra (Misys International Banking Systems Limited)