Talent Acquisition Specialist

Job Title:- Talent Acquisition Specialist

Location:- New York, NY Hybrid

Schedule: 3 days onsite

Job Description

Role purpose

The Emerging Talent Recruitment Coordinator delivers high-quality coordination and administration across the full US emerging talent recruitment lifecycle, from requisition creation and application processing through assessments, offers, pre-employment checks and onboarding readiness. Working closely with recruiters, programme managers, hiring managers and recruitment operations partners, the role ensures consistent processes, accurate data, timely candidate communications and effective operational control across high-volume, time-sensitive campaigns.

Principal accountabilities

1. Requisition and vacancy administration

Create and maintain job requisitions in the relevant applicant tracking systems.

Validate requisition information before submission, approval and posting.

Prepare job advertisements using approved job descriptions and templates.

Complete requisition closure and deactivation activities at campaign end.

2. Application and candidate management

Process high volumes of applications against agreed criteria and eligibility requirements.

Undertake initial application screening in line with defined guidance.

Support video-assessment processing, scoring administration and candidate progression.

Manage candidate queries through designated email/shared mailboxes.

Provide proactive updates on progress, outcomes, and next steps at each recruitment stage.

Support the administration of candidate accommodation requests, referring decisions or complex cases to the appropriate specialist.

3. Interview and assessment coordination

Coordinate interviews, assessments, Superdays and other selection activities.

Schedule candidates, interviewers and assessors within agreed timelines.

Support the collation of results and preparation of candidate outcomes.

4. Offer administration

Manage handoffs across the offer process, ensuring confirmed details progress through production, approval, issue and acceptance without delay.

Create offer documentation using approved systems and templates.

Track offer approvals and follow up on outstanding actions.

Support candidate communications post-offer, including queries and acceptance follow-up.

Support intern-to-graduate conversion offer processes.

5. Pre-employment screening and onboarding

Initiate and track vetting and other applicable pre-employment checks.

Follow up with candidates and internal teams to resolve missing information for clearance.

Support applicable pre-employment health-check documentation and process administration.

Coordinate reminders and completion follow-up assigned within the recruitment process.

Support hire-record creation, employee identification and electronic-file administration where these activities fall within the service scope.

Escalate cases that could affect the candidate’s agreed start date.

6. Programme and conversion support

Maintain programme calendars and coordinate cohort-level readiness activity and communications before each programme begins.

Assist with operational arrangements for programme launch, induction and welcome activity.

Assist with other operational activities associated with programme delivery.

Provide operational evidence for end-of-cycle reporting and lessons for future delivery.

7. Data management and reporting

Consolidate candidate and vacancy data across systems and trackers to provide a reliable operational view of campaign progress.

Produce regular operational status reports for recruiters and programme leads.

Highlight overdue actions, process exceptions and emerging delivery risks.

Support data preparation for recruitment governance, audit and campaign reviews.

Protect candidate and business information and manage it in line with stated policies/controls.

8. Stakeholder and service management

Act as the operational point of contact connecting Emerging Talent recruiters, programme managers, hiring managers and recruitment operations teams.

Deliver agreed activities within established service standards and campaign timelines.

9. Process improvement and quality assurance

Identify recurring issues, unnecessary manual activity and process inefficiencies.

Recommend improvements to recruitment administration and candidate communications.

Participate in user testing, training and adoption activity for system / process changes

Knowledge and experience

Essential

Experience in recruitment coordination, talent acquisition operations, HR administration or a comparable operational role.

Experience managing multiple recruitment activities and deadlines concurrently.

Experience maintaining candidate/employee information in an applicant tracking/HR system.

Proficiency in standard workplace productivity and reporting tools.

Desirable

Experience supporting graduate, intern, campus or other high-volume recruitment.

Experience supporting US recruitment or onboarding processes.

Familiarity with Eightfold, SuccessFactors or comparable recruitment platforms.

Experience working within a shared-services, recruitment-process-outsourcing or geographically distributed delivery model.