Material Management Specialist I

This position supports the department by repairing, maintaining, and tracking a wide range of small equipment and tools. Performs in-house repairs on items such as nozzles, hydrant gates, couplings, PPV fans, pumps, chainsaws, rotary saws, generators, and departmental small appliances (e.g., coffee makers). Also maintains and monitors a small inventory of repair parts.

Oversees the repair process for equipment requiring external service, including fire extinguishers, chainsaws, rotary saws, and generators. When items cannot be repaired in-house, the employee will transport equipment to and from authorized service centers. Operates departmental vehicles as needed, including pickup trucks for deliveries and supply pickups. Also serves as a backup driver for established delivery routes, which includes operating a box truck.

Warehouse responsibilities include moving pallets, stocking shelves, performing cycle counts, and supporting other logistics or warehouse tasks as assigned. Participates in a rotating on-call schedule to provide after-hours logistics support.

During major incidents or emergencies, the employee may be deployed to emergency incident scenes, the Department Operations Center (DOC), or the county Emergency Operations Center (EOC). While activated, the employee performs duties within the Logistics Section under the National Incident Management System (NIMS) Incident Command System (ICS). Responsibilities include operating within the Supply Unit, procuring goods and services using both routine and emergency procurement processes, and maintaining thorough documentation, reports, and audit records throughout the emergency period.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Monitors receiving, storage and issuance of supplies and equipment (small accounts);
• Serves as department's Property Manager for accountable equipment;
• Plans and monitors staging areas;
• Audits and analyzes inventory to ensure availability and to minimize cost;
• Performs inventory cycle count s and spots checks to ensure inventory accuracy;
• Places orders for stock/supply replenishment and sets automated controls;
• Utilizes purchasing application software, procurement cards, and vendor online catalog to generate purchase orders;
• Contacts vendors to expedite and coordinate deliveries and resolve discrepancies;
• Plans delivery schedule and routing;
• Enters invoices in Accounts Payable application software;
• Researches and/or solicits vendor prices and availability quotes;
• Monitors vendor contract performance and reports discrepancies to supervisor;
• Maintains detailed purchasing, receiving and issue records using automated procurement system;
• Trains subordinates of standard purchasing, inventory procedures, and warehouse safety procedures;
• May provide limited supervision of warehouse staff;
• Coordinates maintenance and repair of vehicles, equipment, and facility.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of supply procedures and requirements;
• Knowledge of procurement methods and procedures;
• Knowledge of purchasing contract practices and procedures;
• Ability to develop supply requirements;
• Ability to compare and analyze costs and specifications;
• Ability to use sound judgment in making decisions;
• Ability to communicate in writing and orally;
• Ability to operate a personal computer and an automated purchasing/inventory management system;
• Ability to work with and evaluate the effectiveness of purchasing contracts;
• Ability to establish and maintain effective interpersonal relationships;
• Ability to perform all required tasks including lifting, stooping, bending, and working in tiring and uncomfortable positions.

MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to high school graduation or a G.E.D. issued by a state department of education; and two years of experience procuring or issuing and receiving equipment or performing accounts payable functions.

CERTIFICATES AND LICENSES REQUIRED: Driver's license (required)

NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, sanctions screening, and driver's record to the satisfaction of the employer.

• Experience with repairs to small equipment and tools specific to the fire service.
• Experience with warehouse operations.
• Experience with forklift operations.
• Previous driving experience to include large box trucks and trailers.
• CDL Class B (VA)

SELECTION PROCEDURE: Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY View phone number on click.appcast.io. View email address on click.appcast.io EEO/AA/TTY.