Registrar

Position Type:
Secretary/Clerical (School Sites)/Registrar - HS

Date Posted:
5/1/2026

Location:
John Marshall High School
Reports To: Building Administrator
FSLA Status: Non-Exempt
Compensation: 131 (Salary determined by experience)
Work Days: 201-Middle School; 242 High School
FTE: 7.5 hours per day

Registrar

Position Summary:

Performs clerical duties related to enrollment information and permanent records of students.

Essential Duties:

• Type and maintain permanent record cards for all students including semester grades, test scores, class rank, g.p.a., etc.
• Send and receive student transcripts, fill out reference forms for students seeking jobs, and respond to requests for information.
• Maintain records of student withdrawals and check permanent record cards for outstanding financial obligations.
• Prepare list of senior students, receive and verify diploma name cards and order diplomas for graduating seniors, and assist in the ordering of caps and gowns.
• Receive, check and file all teachers' grade books at the end of each semester, compute grade point averages, and prepare a list of class rankings.
• Compile compute, and tabulate enrollment and students data for reports, maintain such accounts, records or filing systems as necessary.
• Recommends revisions to the Human Resource Administrator required for efficient operation of the Human Resource Department.
• Perform other duties as assigned.

Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

• High School Diploma or GED required.
• Pass the Workkeys Assessment (Passing score is 4 or better on all three parts).
• Considerable knowledge of acceptable record keeping procedures.
• Ability to exercise initiative and sound judgment, particularly in the handling of student records.
• Ability to communicate effectively and work well with others.
• Ability to type and use computer, adding machines, calculators, and other office equipment.
• Use of independent judgment and generally work is performed in accordance with established procedures or guidelines.

Working Conditions and Physical Requirements:

The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Able to sit and stand for extended periods of time
• Exhibit manual dexterity to enter data into a computer
• Able to see and read a computer screen and printed material with or without vision aids
• Hear and understand speech at normal levels, outdoors and on the telephone
• Speak in audible tones so that others may understand clearly
• Physical agility to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach
• Duties are normally performed in an office environment.
• The noise level in the work environment is usually moderate.