Health Care Assistant Administrator

WHO YOU ARE Driven by an inner sense of purpose to impact others Driven by a collaborative, whatever‑it‑takes, get‑it‑done mindset Driven by a commitment to excellence in their role Pro‑active, innovative, and experts in their own unique areas WHO WE ARE We’re a family‑owned and family‑focused organization elevating the bar for in‑home care services We’re cultivating a team of mission‑focused, driven experts who embody our vision and culture We provide the highest caliber of service and support to the growing number of communities, employees, and clients that we serve We are dedicated to creating an invigorating and purpose‑filled work culture and valuable careers for every member of our team of world changers We are seeking a highly organized, compassionate, and service‑driven Assistant Administrator to support the delivery of exceptional in‑home care services. The ideal candidate thrives in a fast‑paced environment, communicates proactively, and is passionate about creating a positive experience for both Clients and Employees. This role is central to ensuring Clients receive consistent, high‑quality care while serving as a key communication hub between Clients, families, Caregivers, Case Managers, and referral partners. ROLE RESPONSIBILITIES Enthusiastically provide 5‑star service to all incoming calls Coordinate care services for assigned Clients to ensure timely, consistent, and appropriate service delivery Serve as a point of support for Clients, families, Caregivers, Case Managers, and referral partners Develop individualized service plans based on Client needs and authorized services Conduct initial and ongoing Client assessments to monitor service quality, satisfaction, and compliance Prepare Client welcome materials and intake documentation Manage Client authorizations and support billing accuracy to ensure services are properly authorized and billable Support scheduling and staffing efforts to minimize overtime, reduce service disruptions, and ensure shift coverage, including occasional after‑hours support as needed Support Branch compliance efforts, including maintaining compliant licensing documentation Conduct weekly New Hire Orientation sessions for incoming Caregivers ROLE QUALIFICATIONS High value for innovation, streamlined processes and efficiency Pro‑active and solution‑oriented mindset Excellent written and oral communication articulation in English Accurate and attentive to detail, maintaining accurate records and documentation Intuitive, strategic, and organized project management skills Professional collaboration skills and team mindset Results‑driven, task‑oriented approach Excellent time management skills, meeting deadlines, and handling multiple tasks in a fast‑paced environment Strong interpersonal, discretion, and judgment skills Proficiency with technology and electronic devices Sense of warmth, welcome, and professionalism and excellent customer service Strong commitment to compliance Knowledge of best practices for handling PHI in compliance with HIPAA regulations Administrative specialty in related fields (e.g., accounting, customer service, scheduling, billing, IT, project management, leadership, sales, marketing, business development, medical scheduling, staffing, care coordinator, recruiting, talent acquisition, compliance, office manager, business manager, human resources, operations) a bonus Experience in assisted living, facility, nursing home, or in‑home care a bonus EDUCATION AND EXPERIENCE Experience managing and prioritizing administrative responsibilities in an office setting with some time spent in client homes Experience using an electronic CRM or care management system; AxisCare preferred Experience in home care, healthcare or a related service‑based industry preferred High School Diploma or equivalent required BENEFITS Paid Time Off and Paid Holidays* 100% Company‑Paid Dental Insurance and Vision Insurance* 100% Company‑Paid $25,000 Life Insurance Policy* 100% Company‑Paid Employee Assistance Program – including mental health counseling, financial coaching, provider referrals, and childcare resources – available 24/7 Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, plus additional contribution for Dependents as needed* 401(k) Retirement Program – with Employer Match* Professional Development – ongoing education, wraparound support, and leadership coaching A Next‑Level, Comprehensive Training and Orientation Week And a supportive team to work alongside! EEO STATEMENT Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Benefit eligibility is based on hours worked. SALARY AND COMPENSATION $60,000 - $70,000 Annually #J-18808-Ljbffr