Scheduling Specialist
Ball State University
- # Scheduling SpecialistApply: Ball State University: Full time: Posted Today: End Date: October 19, 2026 (11 days left to apply): R-03286**Position Title:** Scheduling Specialist **Salary Grade:**Staff 10**Compensation:**$16.50 - 17.84**Department:**TC Deans Office\\_E**Start Date:**10/19/2026**About this opportunity:**Join our team and play a key role in supporting the Teachers College! We are seeking a highly organized, detail-oriented professional to coordinate course scheduling, faculty workload, classroom assignments, and critical academic data. In this collaborative role, you’ll work closely with department chairs, faculty, and the Dean’s Office to help ensure courses are scheduled effectively, enrollment needs are addressed, and faculty assignments are accurate. If you enjoy problem-solving, working with data and technology, managing important deadlines, and partnering with others to keep complex processes running smoothly, this is an excellent opportunity to make a meaningful impact on the day-to-day operations of the college.Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.**What you'll do and what you'll bring:****Position Function:** Maintain accurate course and room schedule and faculty workload data in Banner. Serve as the college’s primary contact for all issues related to schedule and faculty load data. Coordinate and maintain data in Faculty Load and Compensation (FLAC) system. Prepare data and related reports for Associate Dean. Available during peak enrollment periods, which is typically the last and first four weeks of each semester.**Duties & Responsibilities:****1.** Monitor, troubleshoot and manage departmental and college course input into Banner. Work directly with department chairpersons in compiling faculty assignments (e.g. preliminary faculty loading reports, non-instructional load reports, final load reports, etc.) each semester in preparation for review and approval by the Dean’s Office; build and assign course load based on Dean’s Office oversight for faculty in Banner. Coordinate, enter and maintain data in FLAC; including entering instruction, non-instructional load and overloads into university systems.**2.** Review and correct on-campus and off-campus schedule of classes each semester; review past course enrollments and individual program prerequisite enrollments to determine course needs. Verify credit hour values, dates of term, times and room assignments for courses; delete and/or add courses as necessary. Work with the Office of Teacher Education Services to create courses and add instructors of record. Closely monitor individual course enrollments and caps in consultation with the Dean’s Office; increase caps or open new sections as needed at the direction of the Dean’s Office. Check course offerings for conflicts with other courses offered at the university using Argos. Follow the University time configuration guidelines when creating courses to avoid student schedule conflicts.**3.** Be aware and adhere to important semester and academic deadlines from Office of Registration and Student Records and the Office of Institutional Research and Decision Support. Deadlines include priority course registration and open registration dates, drop/add schedules, final grade postings, the assignment of general-purpose classrooms, classroom attribute deadlines, semester course roll schedules and final course build deadlines.**4.** Work with the Dean’s Office to identify and problem solve enrollment issues related to full courses, establishing and monitoring wait lists, need for additional course sections, need to eliminate course sections, reassigning faculty when sections are cancelled and monitoring faculty FTE’s.**5.** Assist in developing and monitoring data integrity standards for all schedule and faculty load related data. Specifically, create, maintain, and update relevant database systems and generate administrative reports, spreadsheets and lists of classes; update training documentation for course creation and disseminate changes to processes for inter-personnel.**6.** Evaluate schedule requests for adherence to campus policies and procedures; contact departments for supplementary information and justifications, as necessary. Assist Dean’s Office in ensuring compliance with approved department course caps. Assist Dean’s Office in formulating requests for faculty overloads.**7.** Provide support to Series 25 classroom space allocation and utilization software. Utilize Smart Catalog for pre-requisite requirements to determine course offering needs.**8.** Attend trainings and workshops as needed related to position duties and responsibilities.**9.** Maintain regular and predictable attendance.**10.** Perform other related duties as assigned. Provide additional operational support for Teachers College Dean’s Office as needed.**Minimum Qualifications:*** Associate’s degree or an additional two years of related experience will be accepted in lieu of an associate's degree.* At least one year of office administrative, secretarial, or related experience.**Preferred Qualifications:*** Bachelor’s degree.* Some experience using Banner and R25 (i.e. room scheduling software).* Familiarity with Degree Works, academic procedures and college calendars, strong communication skills, ability to work independently as well as collaboratively.**How to apply:****For inquiries about this opportunity, please contact Margo Akins:** View email address on click.appcast.io **Important: Please follow upload instructions for attaching all required documents listed below. Only complete applications will be considered.** REQUIRED APPLICATION DOCUMENTS:* Cover Letter* Resume* Within the application, please provide names and contact information for three (3) professional references. **Application Deadline: October 19, 2026, 12:01 a.m.****What we offer:**At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.
- J-18808-Ljbffr Ball State University
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Scheduling Specialist in Brooklyn, NY vacancy
$24.83 - $35.71 per hour
## Scheduling Coordinator Specialist ClinicApply: Puyallup, Washington: Full time: Posted Today: JR82918**About MultiCare Cancer Institute** MultiCare Cancer Institute is a physician-led, multi-specialty group within MultiCare Health System, delivering integrated hematology...SuggestedFull timeContract workShift work- Aisles & Abroad is seeking a detail-focused Virtual Reservations Specialist to handle booking requests and maintain precise reservation... .... You will verify details, provide timely updates, and manage scheduling data while communicating clearly with clients. The position emphasizes...SuggestedRemote job
- ...Job Title DUTIES Serves as a liaison between doctor's offices, the hospital, and patients. Schedules appointments for various hospital departments and physician office visits. The scheduler receives routine functional guidance from the supervisor/manager of...SuggestedWork at officeImmediate start
Hudson Regional Hospital
Secaucus, NJ4 days ago - Lifespace Communities is seeking a Scheduling Coordinator for Friendship Village of South Hills. The role involves maintaining team member schedules, adjusting plans for census shifts, and ensuring overtime and budget adherence. A strong background in SaaS scheduling and...SuggestedShift work
- AdventHealth in Ocala, FL is hiring to support patient registration, scheduling, and care coordination in a fast-paced outpatient setting. You will ensure accurate data capture, coordinate with departments, and manage appointment flow. The role requires strong computer...SuggestedFull time
- Providence is seeking a Patient Services Specialist - Journey Level to perform core front-office functions with increasing independence. You will register patients, schedule appointments, verify insurance, and handle clerical duties as a valued member of the care team....
- ...patients, families, and medical staff. The role requires strong multitasking in a fast-paced environment. You will handle registration, scheduling, payments, and maintaining accurate patient records while delivering professional service to families and staff alike. #J-18808-...
- ...seeking a Patient Service Representative to be the welcoming face of our clinic. You will greet patients, check in, answer phones, schedule appointments, collect co-pays, and maintain accurate records in the EPIC system, delivering courteous and efficient service. This...Full time
- ...potential patients and promote the MCHC brand. You will act as the liaison between patients and clinics, assist with appointment scheduling for comprehensive health services, and deliver high-quality customer service. The role includes patient intake and cross-training...
- Beth Israel Lahey Health is seeking a Clinical Scheduling Coordinator to coordinate and manage patient home visit scheduling for Home Infusion Nursing services. You will maintain scheduling documentation in the EMR and proactively communicate scheduling barriers to Clinical...
$4,367 per month
...Services, Administrative, Temporary, Full Time, On-site (work in-person at business location) Position Description Working Title: Scheduling Specialist Intern Classification Title: Administrative Trainee Priority Application Date: Thursday, October 8th @ 11:55pm PT(Posting...Full timeTemporary workTraineeshipInternshipWork at officeMonday to Friday- HonorHealth's Shea - MOB location in Phoenix invites applications for a Registration & Scheduler role in Patient Services. You will greet patients, collect registrations, coordinate scheduling for procedures, and assist in insurance tasks in a fast-paced hospital environment...
- Lehigh Valley Health Network, Inc. is seeking a Scheduling Coordinator to manage patient appointments, procedures, and exams across multiple departments. You will ensure accurate data entry and smooth communication between patients, staff, and referring offices. The role...Work at office
- ...full-time position at Mercy Hospital Logan County in Guthrie, OK. You will be the first point of contact for patients, handling scheduling, registration, benefit verification, pre-certification, and financial clearance. You will ensure accurate patient data entry and...Full time
- ...welcome patients and families, handling check-in, registration, and insurance details efficiently. You will partner with providers to schedule referrals and coordinate appointments across departments, contributing to process improvements within the Neuropsychology...
- Mount Sinai Medical Center is seeking a Scheduling Coordinator in its Gastroenterology department to ensure efficient patient communications and appointment management in a high-volume setting. Responsibilities include answering calls promptly, verifying insurance, collecting...
- Moffitt McKinley Hospital in Tampa, FL seeks a Surgical Scheduling Specialist to coordinate patient appointments across multiple resources, review orders for accuracy, and arrange pre-op and ancillary services. You will communicate with surgical teams, patients, and families...
- ...deliver extraordinary customer service as the first point of contact, on phone or in-clinic. You will assist with registration, scheduling, and coordinating care in a fast-paced environment. Responsibilities include greeting and verifying demographics, processing documents...
- Park West Health System is seeking a Patient Access Representative to welcome patients, manage registrations, schedule appointments, and assist with basic billing inquiries. The role requires accurate data entry in the EMR and professional communication with patients and...
- Riverwood Healthcare Center is seeking a Patient Access Clerk in Aitkin, MN to verify patient demographics, insurance information, and schedule appointments. The role emphasizes accuracy, friendly customer service, and efficient workflow within a busy clinic setting. Ideal...
- Alomere Health in Minnesota seeks a Patient Access Representative to serve as the first point of contact for patients, scheduling appointments, registering new patients, and handling check-in and check-out for visits. The role requires strong computer skills, the ability...
- ...Medical Center of Florida, Inc. is seeking a friendly Front Desk Receptionist for the Miami Beach campus. You will answer calls, schedule appointments, verify patient information, and assist with insurance data entry in a fast-paced healthcare setting. The role emphasizes...
- OSU-Center for Health Sciences in Oklahoma seeks a Patient Service Representative to check-in/out patients, schedule appointments, confirm calls, and verify insurance while maintaining accuracy and regulatory compliance. The role requires a High School/GED, strong MS Office...
- ...for upcoming appointments. The position serves as a liaison between patients and clinical teams to ensure accurate data and smooth scheduling. Responsibilities include collecting co-pays, handling cash, updating medical records, answering calls, and maintaining supplies...
- Nova Southwestern University is seeking a Patient Access Specialist to perform patient registration, scheduling, insurance verification, referrals, billing coordination, and patient account management. You will support clinic operations by coordinating patient flow and...
- ...Orleans is seeking a Call Center Representative to support Population Health initiatives by handling inbound and outbound calls, scheduling appointments in the EMR, and delivering accurate messages to care teams. The ideal candidate will have a high school diploma, at...Work at office
- Stormont Vail Health in Topeka, KS, is seeking a patient access specialist focused on scheduling, insurance verification, and preregistration to ensure a smooth patient experience. You will verify benefits, determine coverage, and assist with prior authorizations as needed...
- Ascension DePaul Services in the Baton Rouge area seeks a Patient Access Representative to greet patients, schedule appointments, and manage medical records. You will process admissions and discharges and perform related clerical duties in a patient-centered clinic environment...Work at office
- Tower Health is seeking a Patient Services Representative to assist with patient registration, scheduling, and front-desk operations across its network. You will verify insurance details, handle preauthorizations, collect payments, and support clerical tasks to keep departments...Work at office
- ...verify demographics and insurance, and secure referrals and health records as needed. The role includes checking in/out patients, scheduling Telehealth and follow-up appointments, and collecting balances while updating the EHR and maintaining HIPAA-compliant...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Scheduling Specialist. Be the first to apply!
Related searches
- senior safety specialist Brooklyn, NY
- grocery specialist Brooklyn, NY
- localization specialist Brooklyn, NY
- agency management specialist Brooklyn, NY
- restaurant specialist Brooklyn, NY
- outreach specialist Brooklyn, NY
- renovation specialist Brooklyn, NY
- generation specialist Brooklyn, NY
- senior program specialist Brooklyn, NY
- deduction specialist Brooklyn, NY