Retreat and Event Director

Job Description

Job Description

Join Our Team as Retreat and Event Director at Flathead Lutheran Bible Camp!

Are you passionate about Christ-centered ministry, hospitality, and creating unforgettable, transformative experiences for others? Flathead Lutheran Bible Camp (FLBC) is seeking a dedicated, energetic Retreat and Event Director to lead our year-round retreat and conference ministry on the shores of beautiful Flathead Lake. This is a full-time position and reports directly to the Executive Director

Position

The Retreat & Events Director provides leadership for Flathead Lutheran Bible Camp's year-round retreat ministry by ensuring every guest experiences exceptional Christian hospitality in a safe, organized, and welcoming environment. This position serves as the primary liaison for retreat groups from their initial inquiry through departure and follow-up, coordinating every aspect of the retreat experience while fostering meaningful relationships and creating opportunities for guests to experience Christ's grace.

The Retreat & Events Director works collaboratively with the entire FLBC staff to ensure that every retreat reflects the camp's mission: "To experience Christ's grace through meaningful relationships, shared adventures, and purposeful service."

Guest Experience & Christian Hospitality

• Serve as the primary host for all retreat groups from pre-arrival planning through post-retreat follow-up.
• Build positive, caring relationships with pastors, retreat leaders, volunteers, and guests.
• Communicate with group leaders by phone, email, and in person regarding schedules, lodging, meals, programming needs, and special accommodations.
• Welcome, register, orient, and assist retreat guests with warmth, professionalism, and genuine hospitality.
• Maintain regular communication with group leaders throughout their stay to ensure questions and concerns are addressed promptly.
• Resolve guest concerns with grace and flexibility.
• Seek opportunities to exceed guest expectations and create memorable retreat experiences.

 

Retreat Planning & Event Coordination

• Review retreat contracts, schedules, group histories, and special requests upon confirmation.
• Coordinate all retreat logistics from arrival through departure.
• Assign lodging, meeting spaces, and activity locations based on group size, accessibility, and overall camp scheduling.
• Develop detailed retreat schedules and communicate plans to all departments.
• Coordinate with:
  • Executive Director
  • On-Site Directors
  • Food Service Team
  • Maintenance
  • Program Staff
• Ensure all retreat activities comply with FLBC policies, risk management procedures, and safety standards.
• Assist retreat leaders in developing meaningful programming as requested.

Program Leadership

When requested, assist with retreat programming by providing or coordinating with other staff:

• Worship leadership
• Devotions
• Campfire programs
• Bible studies
• Team-building activities
• Recreation
• Nature hikes
• Games
• Evening programs
• Other camp experiences that enhance the retreat.

Facilities & Retreat Readiness

• Ensure guest rooms, cabins, meeting spaces, bathrooms, and common areas are clean, safe, stocked, and ready before guest arrival.
• Confirm meeting rooms are arranged according to group requests.
• Coordinate beverage stations, audiovisual equipment, supplies, signage, and room setup.
• Conduct regular inspections during retreats to maintain quality standards.
• Work alongside staff to address guest needs promptly.
• Help coordinate meal logistics including dining room setup, hospitality stations, table arrangements, announcements, and cleanup support.

Team Participation

• Participate as an active member of the year-round ministry team.
• Attend staff meetings and planning retreats.
• Assist with summer camp operations when needed.
• Support major camp events, fundraising activities, and volunteer work weekends.
• Demonstrate flexibility by assisting with other responsibilities that contribute to the mission of FLBC.

 

Qualifications

Preferred qualifications include:

• A growing Christian faith and commitment to the mission and ministry of Flathead Lutheran Bible Camp.
• Strong interpersonal and hospitality skills.
• Excellent organizational and administrative abilities.
• Ability to manage multiple projects simultaneously.
• Experience coordinating retreats, conferences, camps, or hospitality operations preferred.
• Strong written and verbal communication skills.
• Ability to work independently while functioning effectively within a collaborative team.
• Computer proficiency including Microsoft Office and online scheduling systems.
• Valid driver's license with an acceptable driving record.
• Ability to lift up to 25 pounds and work both indoors and outdoors in varying weather conditions.
• Ability to work evenings, weekends, and holidays as retreat schedules require.

Work Schedule

Because retreat ministry primarily occurs outside of traditional business hours, this position requires a flexible schedule.

• Weekend work is expected and constitutes the majority of guest-facing responsibilities.
• Some weekday office hours will be used for retreat planning, communication, scheduling, marketing, and administrative work.
• Some evening work will be required.
• Primary work location is Flathead Lutheran Bible Camp in Lakeside, Montana.

Compensation

• Salaried position.
• Compensation is commensurate with experience and qualifications.
• Housing may be available as part of the compensation package.
• Benefits are provided according to FLBC personnel policies.

Why Serve at FLBC?

The Retreat & Events Director joins a dedicated team of Christian camping professionals committed to helping people of all ages experience Christ through meaningful relationships, shared adventures, and purposeful service. This position offers the opportunity to shape transformative retreat experiences, practice radical Christian hospitality, and participate in a ministry that has served the region for more than 80 years.

To apply send your resume to View email address on us.fitly.work or drop it off at 603 South Main Street, Kalispell, MT. 59901. Call View phone number on us.fitly.work with questions.