Executive Assistant

Build A Better Career With MSC Serving customers and our community starts with the best people doing their best work. That is precisely what we have created at MSC Industrial Supply Co. We are a leading North American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across dozens of industries. We aim to execute our Built to Make You Better brand promise for all our stakeholders, including our associates. DUTIES AND RESPONSIBILITIES: Provide high-level administrative, operational, and project management support to senior executive leadership. Performs standard, advanced and confidential duties requiring broad experience, skill and knowledge of organization policies and practices. In addition to traditional executive support responsibilities, this position plays an active role in project coordination, cross-functional initiative management, budget tracking, and process improvement. Resolves routine and complex inquiries as needed. Handles a wide variety of administrative functions and executive support functions to ensure most effective operations of the executive's team(s). Maintains executive's appointment schedule by planning and scheduling meetings, conferences, & tele/video conferences. Obtains information and arranges for air/ground transportation, lodging, etc. for business trips. Utilizes Concur to process, reconcile, approve and manage T&E expenses for Executives and their teams. Prepares/composes/edits correspondence/memorandums/presentations/reports based on knowledge of MSC & departmental policies and procedures. Leads planning and execution of large-scale meetings and events (200-250 attendees) including sourcing locations, arranging room blocks, transportation and other related logistics to ensure seamless, high-quality experiences Distributes communications on behalf of the executive(s). Welcomes guests, customers, suppliers, visiting executives and Board members by greeting them in person, by video, or direct inquiries. Evaluates and recommends solutions to variety of administrative problems to enhance productivity and efficiency. Ensures that requests for action or information are relayed to the appropriate staff member as directed by the Executive. Answers email as requested, takes messages and/or directs inquiries to another party as appropriate. Researches/verifies information as necessary to respond to field inquiries. Interprets requests and helps the Executive to implement action, decides whether the manager should be notified of important or emergency matters, as needed. Maintains professional and technical knowledge by attending educational workshops, MSC University courses, reviewing professional publications and establishing personal networks with other departments such as facilities, HR and IT. Fosters the MSC Culture in the department and throughout the company to ensure unity of purpose and fulfillment of MSC's mission. Participates and/or helps facilitate special projects and events. Works collaboratively with the EA team to manage executive schedules and event success. Manages Incentive Travel program, leads team through milestones and maintains project budget. Assists with prize selection and sourcing for annual competitions. Performs additional duties as required. EDUCATION AND EXPERIENCE: Proven work experience as a Senior Executive Assistant or similar role. High School Diploma or the equivalent is required; Bachelor's Degree strongly preferred. Minimum of five years administrative experience is required. SKILLS: Knowledge of Microsoft Office, Outlook and written business communication practices is required. Experience exercising discretion and confidentiality with sensitive company information. Ability to interact effectively with all levels of staff and management is required. Familiarity with tele/video conferencing technology. Excellent oral and written communications skills are also required. Excellent organizational skills with ability to think proactively, multi-task and prioritize work. Project Coordination a plus OTHER REQUIREMENTS: This position may require access to International Traffic in Arms Regulations Information ("ITAR") and/or Controlled Unclassified Information ("CUI"). 20% travel may be required Compensation starting at $58000 - $91080 depending on candidate location and experience. The salary range represented is based on similar roles in comparable industries, and the cost of labor in respective cities. Actual compensation is based on the candidate's relevant experience, education requirements and peer pay equity. The Company reserves the right to modify the range as market conditions change. Applicants must be currently authorized to work in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position at this time. This job posting will remain open for a minimum of 3 business days from the original posting date or longer as needed to fill the position. WHY MSC? People. Collaboration. Insight. That's how you build something that works. Built on a foundation of trust, MSC works side by side with our customers to help them drive business results. With more than one million product offerings and 80+ years of experience across industries, MSC strives to help our customers achieve greater productivity, profitability, and growth through inventory management and other innovative supply chain solutions. We care about our associates and have programs in place to help our 6,500+ team members achieve their potential. OUR COMMITMENT TO YOU Our associates are our top priority and investing in their well-being is one way we execute our Built to Make You Better brand promise. Alongside competitive pay, we have a comprehensive benefits program to support you and your family's health, well-being and financial future. We offer dynamic healthcare plans, generous 401K and stock purchasing programs, tuition reimbursement opportunities, and paid time away for holidays, vacations, and illness. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT At MSC, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and our associates without regard to race, color, religion, age, sex, national origin, disability, protected veteran status, sexual orientation or any category protected by applicable law. Accommodation requests can be made at any stage of the recruitment process; applicants are asked to make their needs/requirements known. Please note that MSC uses electronic monitoring and system logs in its workplace, including monitoring of Company-provided systems and collaboration tools, as permitted by applicable law.