Administration and HR Assistant

Job Description

Job Description

Salary:

Location :

Dakar, Senegal

Application Deadline :

05 July 2026

Area of Focus :

Operations

Type of Contract :

Individual Contract

Languages Required :

Fluency in English is required; French proficiency is highly desirable.

Tentative Starting Date :

1st August 2026

Duration of Initial Contract :

1 year

About TrustAfrica

TrustAfricais an African led pan-African Foundation headquartered in Dakar, Senegal. It began in 2006 with the conviction that Africans must set the agenda for tackling our continents most pressing challenges. We are an independent philanthropy rooted on the continent, and this is central to what we do and how we do it.Our Missionis to promote responsible citizenship and accountable leadership in addressing Africas most pressing challenges.

Position Summary

The Administrative Assistant provides administrative support to ensure the efficient operation of the office. This role involves managing office administration, logistics, communications, organizing schedules, maintaining records, and assisting staff with day-to-day administrative tasks.

Key Responsibilities

1. Office Administration

• Answer and direct phone calls, emails, and other correspondences.
• Prepare, edit, and distribute documents, reports, and presentations.
• Maintain filing systems (physical and electronic).
• Order and manage office supplies and equipment.
• Assist with data entry and record management.
• Welcome visitors and provide general support to clients and staff.
• Handle confidential information with professionalism and discretion.

2. Logistics and Travel

• Coordinate travel arrangements, including flights, visas, and transportation.
• Arrange accommodation and related logistics when required.
• Ensure that all travel plans are properly documented and communicated.

3. Meetings and Conferences

• Schedule meetings, appointments, and maintain calendars.
• Organize and support meetings, workshops, and conferences.
• Prepare meeting agendas and supporting documents.
• Assist with logistics for events (venue booking, materials, coordination).

4. HR Management Support

• Support recruitment processes, including scheduling interviews and coordinating candidate communication.
• Maintain employee records and ensure accurate and up-to-date HR documentation.
• Assist with onboarding and induction of new staff.
• Support leave tracking and attendance records.
• Help coordinate staff training and development activities.
• Provide administrative support for HR policies and procedures implementation.
• Ensure confidentiality of employee information and HR records.

5. Other Duties

• Perform other administrative and operational tasks as assigned.

Qualifications

• Bachelor's degree in a relevant field.
• At least 3 years of experience in a similar role, preferably in a non-profit or development organization.
• Experience with project management and event planning.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software and administrative procedures.
• Excellent written and verbal communication skills in English. Proficiency in French is a plus.

Required Skills

• Strong organizational and time-management abilities.

• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize work effectively

• Professionalism and customer service orientation.
• Ability to work independently and as part of a team.
• Adaptability and willingness to learn new systems and processes.
• Ability to work independently and as part of a team, with a positive attitude and strong interpersonal skills.

• Cultural sensitivity and adaptability, with a commitment to TrustAfrica's mission and values.

Working Conditions

• Standard business hours, with occasional overtime as needed.
• Frequent use of computers, phones, and office equipment.

HOW TO APPLY

Please submit your resume and a cover letter to:

Deadline for submission: July 5th , 2026.

TrustAfrica is an equal opportunity employer and welcomes all qualified candidates to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.