Assistant Property Manager

Company Description Spire Realty Group, LP is a dedicated commercial real estate investment and operating company with over 30 years of experience under our belts. Our approach is to provide superior experiences for our clients and customers. Since 1989, through both prosperous and challenging market cycles, Spire has sourced and invested more than $2 billion in over 100 unique real estate transactions with currently over $300 million AUM. The company is committed to providing exceptional service through a team of highly skilled and motivated professionals. Role Description This is a full-time, on-site role for an Assistant Property Manager based in Dallas, TX, reporting directly to the Director of Property Management. The Assistant Property Manager supports day-to-day property operations — from tenant service and lease administration to vendor coordination and financial transaction processing. This position reports directly to theDirector of Property Management and works closely with the property team, including the Building Engineers, to maintain high standards of building management. This role requires a high level of customer service when communicating with tenants, prospective tenants, owners, and vendors while also focusing on productivity and results, and offers a clear development path toward a Property Manager role. Role Responsibilities Serve as the front-line tenant contact at the property: receive tenant requests, process them through the work-order system, and follow up through completion. Coordinate routine tenant communications, including building announcements, after-hours work notices, and building events. Maintain tenant contact rosters and support tenant onboarding and offboarding. Support lease administration: rent invoicing follow-up, AR aging tracking, lease abstract updates, and key lease date tracking. Draft routine tenant correspondence; route complex matters to the Director of Property Management. Coordinate day-to-day vendor activity, including scheduling, building access, and work-completion verification. Real time COI (Certificate of Insurance) tracking for all tenants/vendors; flag non-compliance to the Director of Property Management. Process property-level payables for Director approval, including invoice review, coding, and system entry. Support monthly close by ensuring invoices are processed on time and accruals are captured. Assist with annual budget development by collecting vendor pricing, historical data, and projections. Conduct assigned building walks; identify and report issues. Support tenant move-ins and move-outs, including punch lists, key management, and building access coordination. Support capital and tenant improvement (TI) project coordination at the property level. Support Fire, Life Safety drills and inspection coordination with the Building Engineers. Foster a positive working environment for team members. Qualifications The ideal candidate will have 2-4 years of experience in commercial property administration or property management, preferably in the office sector with multi-tenant properties. Experienced use of Yardi, MRI, or equivalent property management and real estate software is strongly preferred. Proficiency with Microsoft Office (Excel, Word, Outlook) and basic financial systems. Exceptional written/oral communication skills, with comfort drafting tenant and vendor correspondence. Strong attention to detail, reliability, and follow-through. Discretion in handling tenant and financial information. Bachelor's degree preferred; active pursuit of RPA (Real Property Administrator), CPM (Certified Property Manager), or FMA (Facilities Management Administrator) designation is a plus. What We Offer Salary commensurate with experience. Comprehensive benefits are offered to all full-time employees #J-18808-Ljbffr