Payroll Specialist

Introduction We are a privately owned Solar Services firm, focusing exclusively on the development of industry-leading solutions. We develop, design, and sell highly efficient products and custom installation solutions that enhance the overall adoption of solar. Our dynamic, growing company needs a capable, motivated, and detail-oriented Payroll Specialist to support our Finance and Accounting department. The Payroll Specialist is responsible for accurate and timely processing of multi-state payroll for construction employees, including union and non-union craft labor. This role reviews timekeeping and job-cost data, applies collective bargaining agreement requirements, administers deductions and fringes, prepares certified payroll reports, and supports compliance with applicable wage-and-hour, prevailing-wage, tax, and reporting requirements. The ideal candidate is highly organized, detail-oriented, comfortable working with high-volume payroll data, and experienced in the complexities of construction payroll. Essential Duties and Responsibilities Process weekly and/or biweekly payroll for union and non-union employees across multiple jobs, entities, jurisdictions, and states. Review, validate, and import employee time, equipment time, per diem, travel, shift differentials, bonuses, and other payroll inputs. Apply union wage rates, classifications, overtime rules, dues, assessments, and employer-paid fringe benefit requirements in accordance with collective bargaining agreements. Maintain current union rate sheets, benefit schedules, deduction authorizations, and employee classifications. Allocate labor costs accurately by employee, project, cost code, department, phase, and labor class to support job-cost reporting. Prepare and submit certified payroll reports and other prevailing-wage documentation for public and private projects. Monitor payroll data for compliance with applicable federal, state, and local wage-and-hour, prevailing-wage, and tax requirements. Reconcile payroll registers, direct deposits, payroll taxes, garnishments, benefit deductions, union liabilities, and general ledger entries. Prepare union remittance reports and payments, including dues, health and welfare, pension, training, vacation, and other fringe benefit contributions. Set up and maintain employee payroll records, tax elections, direct deposit information, pay rates, deductions, union affiliations, and job classifications. Research and resolve payroll discrepancies and respond promptly and professionally to employee, supervisor, union, project management, and accounting inquiries. Coordinate with Human Resources, Operations, Project Management, and Accounting to ensure complete and accurate payroll information. Support payroll audits, union audits, workers’ compensation audits, benefit audits, and government inquiries by providing organized and accurate records. Maintain payroll files and records in accordance with company retention policies and confidentiality standards. Provide support with processing customer and vendor invoices into the accounting system Required Qualifications Three or more years of payroll experience, including direct experience with construction payroll and union payroll. Working knowledge of collective bargaining agreements, union deductions and fringes, certified payroll, prevailing-wage requirements, and construction job costing. Experience processing multi-state payroll and handling varied state and local payroll requirements. Strong understanding of payroll taxes, wage-and-hour practices, garnishments, deductions, and payroll reconciliations. Associate or bachelor’s degree in accounting, finance, business administration Proficiency with Microsoft Excel, including sorting, filtering, lookups, formulas, and reconciliation of large data sets. Experience with payroll, timekeeping, ERP, or construction accounting systems. Demonstrated ability to handle confidential information with discretion and sound judgment. Strong attention to detail, organizational skills, and ability to meet recurring deadlines in a fast-paced environment. Clear written and verbal communication skills and a service-oriented approach to resolving payroll questions. Core Competencies Payroll accuracy and attention to detail Deadline management and follow-through Analytical thinking and problem-solving Confidentiality and professional judgment Customer service and employee support Cross-functional collaboration Process improvement and internal controls Adaptability in a high-volume environment Our Values We are looking for a talented and experienced individual who can run with projects from start to finish. We want a problem solver to interact ambitiously with our business and not just accomplish a task. The ideal individual will align well with our Core Values: Trust Excellence Accountability Collaboration Service Innovation Gratitude