Office Administrator (On-Site)

Job Description

Job Description

Location: TBD
Company: Clifty Group LLC
Pay Range: $20 – $25 per hour (based on experience)

Position Summary

Clifty Group LLC is seeking a highly organized and detail-oriented Office Administrator to support daily operations. This role is responsible for coordinating administrative, financial, and compliance functions while supporting field teams and project management. The ideal candidate is proactive, dependable, and capable of maintaining accuracy in a fast-paced civil and infrastructure environment.

Key Responsibilities

• Coordinate and manage employee timecards with field personnel 
• Perform accurate cost coding and assist with job cost tracking  
• Support payroll preparation and timekeeping processes 
• Maintain and organize compliance documentation (contracts, certifications, onboarding, etc.) 
• Assist with project documentation and reporting  
• Communicate with field teams to ensure timely and accurate information flow 
• Support general administrative functions including data entry, filing, and document control 
• Ensure records are maintained in accordance with company policies and project requirements 
• Assist with scheduling, reporting, and office coordination as needed 

Qualifications

• Prior experience in an administrative or office support role required 
• Experience supporting civil construction, utilities, or similar industries preferred 
• Knowledge of timekeeping systems, payroll processes, and job costing preferred 
• Strong computer skills, including Microsoft Office Suite (especially Excel)  
• Ability to learn and adapt to new systems and processes 

Leadership & Core Competencies

• Strong verbal and written communication skills  
• High level of organization and attention to detail  
• Ability to multitask and prioritize effectively 
• Strong problem-solving skills and ability to resolve issues independently 
• Professional, reliable, and able to maintain confidentiality  
• Demonstrates initiative and accountability  
• Team-oriented with the ability to work independently 
• Strong interpersonal skills and ability to support cross-functional teams 

Work Environment

This is an on-site position . The role requires coordination with field teams and may involve supporting active job sites.

Compensation & Benefits

• Pay range: $20 – $25 per hour , based on experience 
• Benefits may include health, dental, vision, and paid time off (if applicable) 

Equal Employment Opportunity Statement

Clifty Group LLC is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. Employment decisions are made without regard to any protected status in accordance with applicable law.

Employment & Legal Disclosures

• Employment is at-will , as permitted by applicable law 
• Employment is contingent upon successful completion of pre-employment screenings  
• Must be authorized to work in the United States in compliance with federal law

 

Employment & Legal Disclosures (Texas)

• Employment with Clifty Group LLC is at-will , meaning either the employee or the company may terminate employment at any time, with or without cause or notice, in accordance with Texas law. 
• All offers of employment are contingent upon successful completion of pre-employment screenings , which may include background checks. 
• Employees must provide documentation establishing identity and authorization to work in the United States in compliance with the Immigration Reform and Control Act (IRCA) .