Administrative Assistant

Charlottesville, VA


Order: 2163174


Order Type : Temp


Position Overview:

Our local non profit client is seeking a Staff Assistant to provide essential administrative support to the organization's team while ensuring a professional, organized, and welcoming environment for member's, partners, and visitors. The ideal candidate is detail-oriented, highly organized, proactive, someone who takes a strong sense of ownership with routine and high-priortity tasks with equal care, attention, and professionalism.

Key Responsibilities:

Administrative and Office Support

• Provide professional, welcoming experience for visitors
• Manage the organizations general email inbox, phone line, and incoming/outgoing mail

Maintain digital filing systems, database and office records with accuracy and organization

Oversee routine office tasks, including bank deposits

Ensure the office area is clean, organized, and presentable, including restrooms and common areas

Manage office supplies and inventory

Departmental Support

Provide administrative support to the President & CEO

Deliver high quality member care

Provide cross-departmental data entry

• Prepare correspondence, forms, and other routine communications as needed

Support the organizations events, including with set-up, check-in, clean up, and attendance tracking

Other duties as assigned

Qualifications, Requirements & Key Attributes:

Experience in administrative, office support, or similar roles

Strong communication skills both written and verbal

• Professional discretion with confidential information

Exceptional organizational skills with the ability to manage multiple tasks and meet quick deadlines

Proficiency in Microsoft Office Suite, CRM systems, and virtual meeting platforms (Zoom, Teams)

Familiarity with AI tools (ChatGPT, Copilot, Gemini) is preferred

Ability to work both independently and collaboratively in a fast-paced environment

Ability to comfortably engage with a broad, diverse, business community

• Must have a valid driver's license and reliable transportation
• Some light physical activity, including event setup and breakdown, and picking up items for office, meetings, and events.

This a long term part time temporary assignment.

Robbins Staffing Solutions, Inc. is an award-winning staffing and recruiting firm connecting our clients with talented candidates for over 20 years. Let us help you find your next career opportunity. Apply online at or call us today for more information. We are a proud Equal Opportunity Employer.