Clerical/Admin - Administrative Assistant

Administrative Assistant Reports to the department director. Performs both routine and diverse office management and administrative functions, including confidential personnel functions. Provide clerical support of a broad nature for the management team. Participate in collaborative planning and evaluation activities as part of the executive leadership team. Prepares and maintains confidential correspondence and sensitive material for Department Director and other management staff, including functions related to hiring, maintaining personnel files, processing background checks, recording required training. Coordinates the records retention schedule for purging and archiving administrative records. Serves as the Clerk of the Board for the County Board of Health and other advisory boards, including maintaining minutes, distributing materials, and assuring the official record of Board of Health meetings. Provide project management support for executive team members. This includes coordination of activities, communicating effectively with a diverse team of employees, and working to implement a project or plan. May supervise all or part of the department's administrative staff. May delegate administrative tasks to other administrative staff. Extensive knowledge and experience in providing secretarial and administrative support with limited direction for routine areas of assignment. Ability to develop and maintain policies and procedures related to assigned administrative support functions. Ability to develop and maintain systems to ensure efficient tracking and processing of administrative requirements and processes, contracts, and correspondence. Ability to participate in systems-level analysis, planning, and continuous quality improvement. Ability to supervise assigned staff and/or functions. Qualifications Education High school diploma or GED. Post-high school education preferred. Experience At least four years of progressively responsible general clerical work including office management and supervision of others. Licensure/Certification Valid Washington State Driver's License. Skills and Abilities Must demonstrate an acceptable level of proficiency in the use of computer applications relevant to the functions of the position. Must communicate in a tone and manner that demonstrates respect. Must demonstrate the capacity to receive, process, and provide complex visual, verbal, and written information. Must demonstrate personal organization to carry out multiple tasks or projects and provide timely responses to requests and deadlines. Must adhere to all Department policies and practices, including those related to confidentiality and privacy. Will be expected to perform public health emergency response duties as assigned and consistent with the training provided. Will be expected to perform other duties as assigned consistent with job classification. Proficient in the use of Microsoft Office applications. Physical Requirements This position may require balancing, pulling, finger dexterity, climbing, pushing, crouching, reaching, and feeling. Duties are typically performed in an office setting with visits to other departments and work sites. Can require travel within and outside the County. Competencies Behavioral Acts with honesty, integrity and personal ethics; accepts responsibility for own actions. Takes responsibility and demonstrates resiliency and accountability for self. Adapts to changing work priorities and workplace practices. Demonstrates respect for a diversity of ideas and the rights of others. Takes responsibility to understand workplace culture; considers situations from new perspectives. Works effectively within a variety of situations, and with various individuals or groups. Builds professional relationships; works within the dynamics of a group. Accepts and provides feedback in a constructive and considerate manner; appropriately manages and resolves conflict when appropriate. Demonstrates accountability to organizational objectives and follows through on commitments. Recognizes personal and professional strengths and areas for improvement. Seeks opportunities to improve work practices; generates ideas for improvement. Tries innovative ways to get things done; persists when difficulties arise. Sets, articulates and pursues personal and professional goals; Identifies and accesses learning sources and opportunities. Learns from mistakes and successes; seeks feedback from others and positively accepts constructive feedback. Thinks critically and strategically; recognizes the human, interpersonal and technical dimensions of a problem. Applies knowledge, skills and lessons learned from past experiences to new and varied situations. Promotes public health mission, vision, and values. Analytic/Assessment Skills Describes factors affecting the health of the community. (1ABC) Applies ethical principles and uses information technology in accessing, collecting, using, maintaining, and disseminating data and information. (3AB, 4ABC) Collects and uses valid and reliable quantitative and qualitative data. (8AB, 10A) Explains how community health assessments use information about health status, factors influencing health, as well as assets and resources. (13A) Policy Development and Planning Skills Contributes to the development of program goals and objectives. (2A) Contributes to the development of organizational strategic plan; monitors implementation of organizational strategic plan. (3B, 4C) Identifies current and projected trends. (5A) Gathers information that can inform options for policies, programs, and services; examines the feasibility and implications of policies, programs, and services; ensures implementation of policies, programs, and services is consistent with laws and regulations. (6A, 7B, 9C) Explains the importance of evaluations for improving policies, programs, and services; ensures the evaluation of policies, programs and services. (9A/10B/11C, 12C) Implements strategies for continuous quality improvement. (12B) Assesses the use of public health informatics in developing, implementing, evaluating, and improving policies, programs, and services. (14C) Communication Skills Identifies the literacy of the population served. (1A) Communicates in writing and orally with linguistic and cultural proficiency. (2ABC) Selects approaches for disseminating public health data and information. (4B) Conveys data and information to professionals and the public using a variety of approaches. (5B) Facilitates communication among individuals, groups and organizations. (7ABC) Communicates the role of governmental public health, health care, and other partners in improving the health of the community. (8BC) Cultural Competency Skills Describes the concept of diversity as it applies to individuals and populations. (1ABC) Describes the diversity of individuals and populations in the community. (2ABC) Recognizes the ways diversity influences policies, programs, services, and the health of a community; supports diverse perspectives in developing, implementing, and evaluating policies, programs, and services that affect the health of a community; addresses the diversity of individuals and populations when implementing policies, programs, and services that affect the health of a community. (3BC, 4B, 5A) Describes the effects of policies, programs, and services on different populations in the community. (6A) Describes the value of a diverse public health workforce. (7AB) Community Dimensions of Practice Skills Describes the programs and services provided by governmental and non-governmental organizations to improve the health of a community. (1A) Suggests and supports relationships that may be needed to improve health of the community; collaborates with community partners to improve health of the community. (3ABC, 4A, 5A) Provides input for developing, implementing, evaluating, and improving policies, programs, and services. (7A) Informs the public about policies, programs, and resources that improve health in the community. (9A) Public Health Sciences Skills Describes the scientific foundation of the field of public health. (1A) Financial Planning and Management Skills Describes the structures, functions, and authorities of governmental public health programs and organizations. (1A) Describes government agencies with authority to impact the health of a community. (2A) Implements organizational policies and procedures. (3B)