Accounts Payable Specialist - QuickBooks Online Expert

Job Description

Job Description

At Bookkeeping Enterprises, we provide outsourced bookkeeping and accounting services to a diverse range of clients across multiple industries nationwide. Our mission is to deliver accurate, timely, and reliable financial reporting so our clients can focus on running their businesses. We are seeking a highly organized Accounts Payable Clerk who thrives in a multi-client environment and enjoys the variety that comes with supporting different businesses. 

Responsibilities:

• Accurately review, code, and process invoices for multiple clients across various industries

• Match purchase orders, packing slips, and invoices to ensure accuracy before payment

• Enter bills, payments, and vendor credits into QuickBooks (both Desktop and Online, depending on the client)

• Manage vendor communications, research discrepancies, and resolve billing/payment issues promptly

• Prepare and process weekly check runs, ACH transfers, and wire payments for multiple clients

• Reconcile vendor statements and maintain up-to-date accounts payable aging reports

• Ensure timely and accurate posting of expenses to the correct client accounts and projects

• Assist in preparing accruals and adjustments during month-end close for each client

• Maintain organized digital files of vendor documents, W-9s, and other compliance forms

• Support year-end processes including 1099 preparation and audit requests

• Collaborate with other team members and client contacts to ensure smooth AP operations

Qualifications:

• Minimum of 3 years of hands-on Accounts Payable experience

• Strong proficiency with QuickBooks (both Desktop and Online versions) a must

• Experience working with multiple clients or in a public accounting/outsourced bookkeeping environment preferred

• Ability to manage competing deadlines and prioritize tasks across multiple client accounts

• Strong working knowledge of Microsoft Excel (VLOOKUP, pivot tables) and Microsoft Office

• Familiarity with document management systems and cloud-based accounting tools

• Excellent communication skills to professionally interact with clients and vendors

• High attention to detail and accuracy when handling multiple sets of books

• Ability to work independently while also collaborating as part of a remote accounting team

• Knowledge of GAAP and internal controls related to accounts payable (preferred)

• Experience preparing 1099s and supporting external audits (preferred)

What We Offer:

• Competitive compensation

• The opportunity to work with a wide variety of industries and client businesses

• Flexible work environment with growth opportunities