Future Opening: Administrative Specialist Senior

Administrative Specialist Senior - Mathematics Division

100% on-site Duration: 3 Months from projected start date Location: 18401 N 32nd St. Phoenix 85032 Rate: $19/hr on W2 Position Closing: 4/11/2024 3:00:00 PM The resource MUST be able to clear a 7 year Package A background, and sign a non-disclosure agreement.

Local Only Candidates - Resumes must specify the current location of the candidate, all those who do not state current location will not be considered. - AS A REMINDER - Candidates must be local at time of submission, and available for in person interviews within 1 week of the posting close date. Candidates must also be able to start within 2 weeks of an offer being made. Tentative start date will be dependent upon interviews conducted, successful background check process, and the state agency

The Required Education And Experience:

Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Job Summary:

25% - Provides administrative and secretarial support to the Mathematics division; maintains financial and academic records/files; Communicates policy/procedural, event or program information as necessary; maintains master calendar for Mathematics by scheduling appointments, programs, committees, and divisional meetings/events; provides office reception; manages multi-line phone system; assists with the planning and implementation of various divisional events/programs and services including intercampus collaborations; supports the division by using technological skills and business systems such as FMS, SSRS, HCM, SIS, Google Mail/Calendar/Drive/Sheets/Slides/Docs, 25-live reservation system, etc. 25% - Monitors and coordinates services such as maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; orders textbooks, supplies; assists faculty with travel booking/purchasing/reporting; creates purchase orders and requisitions; maintains and manages Pro-Card, tracks expenditures; assists with budget preparation, monitoring and maintenance; assists with division mail pick up and distribution. 25% - Assists Division Chair with division responsibilities including but not limited to scheduling residential, adjunct and dual enrollment instructor evaluations division classes, internal and external meetings and meeting rooms. 25% - Supports residential and adjunct Mathematics division faculty by collaborating with faculty and other staff when needed/requested; accesses class rosters; orders and delivers supplies to instructors and classrooms; makes copies of course materials; provides basic computer related and copier support; prepares and maintains confidential personnel and payroll records; ensures documents (e.g. faculty and budget documents) remain current; assists with faculty orientation; develops divisional promotional materials; performs other assigned duties which are commensurate to grade level of position. Compensation: $19.00 per hour