Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to support a property management team in Texas. This contract opportunity is ideal for someone who thrives in a fast-paced environment and can balance administrative coordination, vendor communication, and office operations effectively. The position plays a key role in keeping records organized, supporting departmental priorities, and ensuring tenants, vendors, and internal partners receive timely assistance.

Responsibilities:
• Oversee day-to-day administrative activities for the property management group, ensuring documents, reports, and correspondence are prepared, organized, and properly maintained.
• Coordinate communication with tenants, vendors, shoppers, and internal teams, providing prompt follow-up and attentive support across a variety of requests.
• Prepare operational documents such as handoff notices, service-related correspondence, internal memos, reports, and agreement summaries for management review.
• Maintain accurate records for vendor contracts, insurance certificates, invoices, termination notices, and related files to support compliance and audit readiness.
• Track department expenses, assist with reporting, and update spreadsheets used to monitor agreements, operational metrics, and key initiatives.
• Review lease information and assist with research related to tenant compliance matters, service questionnaires, surveys, and management documentation.
• Support broader department goals by helping with dashboard updates, workflow coordination, contract tracking, sales reporting, and maintenance of reference materials.
• Provide guidance to administrative staff when needed and contribute to training efforts that improve consistency and team efficiency.• At least six years of experience providing administrative support in a multi-person office environment, with strong office coordination capabilities.
• Demonstrated ability to communicate effectively with tenants, vendors, customers, and internal stakeholders through clear and detail-focused correspondence.
• Proficiency in Microsoft Office, including advanced Excel skills for tracking, reporting, and data management.
• Experience supporting accounts payable activities, expense reporting, office supply coordination, and front-desk or receptionist functions.
• Familiarity with property management systems such as Yardi or similar platforms used for operational and tenant support activities.
• Ability to learn new software tools quickly, including business applications, CRM platforms, and emerging technology solutions.
• Bachelor’s degree from an accredited four-year institution, or an equivalent combination of education and relevant experience.