Administrative Assistant

Overview

“ENGINEERING A BETTER TOMORROW”. Our quality engineering, sustainable solutions and safety record inspire everything we do. Our diverse and inclusive workforce allows for all employees to feel valued and safe to give their opinions and improve our company.

Tata Consulting Engineers USA, LLC, (TCE), is a multi-disciplinary engineering organization offering a full range of integrated engineering design, project support, procurement and construction management services to the energy and chemicals industries.

Position Summary

Administrative Assistant to support Beaumont, TX client chemical facility

Responsibilities

Hourly Payroll for Department.

Timesheets change daily, to keep current and balance every other day. 

Collect environment forms for the previous week. Make sure each form is signed off and scan to Unit it belongs to.

Answer phone and take messages when on another line or out of the office.

File procedures into the correct years for reviews

File all the FB paperwork.

File Daily Housekeeping Inspection- Contractor

Order and maintain office supplies.

Record Retention for Quality & Environmental.

Maintain AVO’s (AVOID VERBAL ORDERS) for all 3 Units.

Pick up mail & distribute mail for all 3 units.

Manage the COMPLIANT PRO Databases for Standards (BMT-STD’s) and Work Instructions (BMT-OP’s) for New, Schedule Review, DCR’s and Released procedures for associates on a timely manner. Create a CBT in GLC training system for the associates to review. 

Review procedures and DCR’s daily - Archive procedures as requested from SBTL, Engineer or Quality - Send out an email notification to final approvers, if the WI’s are sitting to long without being approved.

All Management of Change documents are created through the EPRISM database system in which it is our responsibility to track the progress and make sure all forms have been filled. Once the document has reached the status of STARTUP then we can submit a Training Notification for the designated associates in GLC.

Management of Change projects may be handled a couple times a month.

Coordinate Service anniversary celebrations for hourly associates, including cakes and party supplies.

Assist with large plant conferences/meetings to ensure supplies are available for conference rooms.

Qualifications

Excellent time management skills.

Timekeeping/Payroll Experience.

Ability to Multi-Task.

Experience with procedures.

General office administration experience.

Microsoft Office, Excel, Word, Powerpoint.

Education Requirements

High School Diploma or Equivalent. 

EEO Statement

Tata Consulting Engineers USA, LLC (“TCE”) is an equal opportunity and affirmative action employer committed to promoting diversity, equity, and inclusion in our workplace. We do not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran's status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

In compliance with federal law, all candidates hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form after acceptance of a formal TCE offer letter through our onboarding system.

Fraud Alert

Please be aware that there have been instances of fraudulent job offers being made in the name of TCE by unauthorized individuals or organizations. We want to make it clear that TCE will never ask for any type of payment information during our interview process. Please be advised all email communications from TCE will come from our business email addresses, which end in '@tataconsultingengineers.com'. If you receive any suspicious job-related emails from any other domain, please do not respond to them and disregard any requests for personal or financial information. If you have any concerns about the legitimacy of a job offer or communication, please contact us through our website at