Intake Coordinator

New Business Intake Coordinator

Polsinelli, What a Law Firm Should Be is not just our tagline - it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so they can thrive. Are you a people person with a keen eye for detail who thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you. Polsinelli is seeking a New Business Intake (NBI) Coordinator. This role may be hired as hybrid or remote but must be located near a Polsinelli office.

POSITION SUMMARY

The NBI Coordinator is responsible for maintaining daily workflow, running conflict checks, making client and matter adjustments, and providing exceptional customer service. This role always requires a high level of accuracy and strict adherence to confidentiality.

CORE RESPONSIBILITIES

• Complete detailed conflict of interest reports including necessary research in outside databases such as Dunn & Bradstreet, Secretary of State sites, company websites, and Google
• Review matter information including engagement letters and rerunning of search logs that are expired
• Notify attorneys of issues for matter opening process
• Communicate with legal administrative assistants/attorneys with regards to questions on the status of requests, how to list parties, how to update requests, etc.
• Assist with projects as needed and other duties as assigned
• Maintain client and employee confidence; protect operations by safeguarding confidential information

EXPERIENCE AND EDUCATION

12 years of NBI or conflicts experience required

Prior legal industry new business intake or conflicts experience preferred

Bachelor's degree preferred, or an equivalent combination of education and experience

Proficiency in Microsoft Office applications and the use of online databases and resources (e.g., Dunn & Bradstreet and Secretary of State websites)

Proficiency in computerized conflicts and workflow software

Excellent analytical and research skills

Ability to compile, review, determine, and clearly communicate conflicts issues

Sound judgment in determining when assistance is needed in communicating with attorneys and legal assistants

Ability to work overtime on a regular basis as needed

The budgeted salary range for this position is $70,000 - $85,000 dependent on experience and location. As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.