Senior Office Administrator

Job Description

Job Description

We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently—paired with the judgment to escalate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired.

This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits.

Job Responsibilities

• Working with CEO and senior executives for scheduling meetings and travel
• Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad
• Interfacing with customers, partners, suppliers and clients
• Managing incoming correspondence and outgoing mail
• Copying, scanning, faxing and other administrative tasks
• General office management including ordering office supplies as needed

Job Requirements

• Bachelor’s degree (or equivalent experience) and 4+ years in office administration and/or executive assistance.
• Strong interpersonal communication skills, excellent command of written and verbal English
• Ability to learn new skills and complete assigned tasks in a timely manner
• Ability to work independently in a fast-paced, startup environment
• Ability to multi-task and prioritize between multiple ongoing projects
• Proficient with Microsoft office tools
• Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines
• Strong sense of responsibility and team player

Desired Qualifications (but not necessary)

• Ability to perform interpretation of written and spoken mandarin as needed is desirable 
• Previous experience working with an early stage startup desired 

We are looking for trailblazers ...

We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design’s IP cores and the rapidly emerging semiconductor embedded design business ecosystem.

At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design’s vision to fruition.

If you are interested in making an impact as part of a young, fast growing, cutting edge technology company, please reach out to us.

Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.