Administrative Assistant - Assessor's Office

Administrative Assistant

Plan, organize, coordinate, and perform a wide variety of complex and confidential administrative functions in support of the assigned department and/or Department Head/Elected Official.

1. Administrative Support

• Assist department leadership in daily administrative operations and assigned functions.
• Compose correspondence, reports, spreadsheets, requisitions, and other documents for supervisor review and signature.
• Prepare and file official records, including notices, minutes, agendas, resolutions, and ordinances.
• Maintain accurate records and filing systems; review materials to determine required action or follow-up.
• Handle requests for information related to assigned duties.

2. Financial and Budget Support

• Prepare, analyze, and maintain department budget records.
• Serve as point of contact for department budget matters.
• Review and analyze accounting records to verify accuracy and identify discrepancies.
• Process corrections or document discrepancies for adjustment.
• Perform timekeeping responsibilities.

3. Communication and Customer Service

• Communicate information clearly in verbal and written form to staff, vendors, and the public.
• Respond to inquiries and provide accurate information in a timely manner.
• Coordinate meeting logistics, including scheduling, materials preparation, and room setup.
• Represent the department at meetings, as directed.

4. Procurement and Resource Management

• Order and maintain office supplies, equipment, and materials.
• Develop written protocols for purchasing, equipment repair processes, and other assigned operational functions.

5. Compliance and Program Support

• Assist with coordination and administration of department grant programs.
• Serve as point of contact for grant-related matters, as assigned.
• Ensure compliance with department and county policies and procedures.
• Perform timekeeping duties and maintain related records.

Additional duties as assigned.

Qualifications

A. Education. High school diploma or equivalent.

B. Experience. Five (5) years of increasingly responsible administrative, accounting, budgeting, or support services experience.

C. Education/Experience substitution. In accordance with County Policy.

D. Licenses/Certifications. None.

E. Other (e.g., post-offer medical exam, polygraph, background check, driver's license record, etc.). Must pass pre-employment background check and driving record check.

Knowledge, Skills, and Abilities Required by the Position:

Knowledge of:

• Office procedures and practices, administrative techniques and organizational skills, filing and record keeping systems.
• Inventory control procedures.
• Principles and procedures of budget preparation, control, financial record keeping and reporting.
• Business English, spelling, grammar, punctuation and basic arithmetic.

Skill in:

• Computer operation which includes word processing, spreadsheet and database programs.
• Technical writing.

Ability to:

• Establish and maintain effective and cooperative working relationships with others.
• Exercise independent judgment in various situations and determine appropriate action.
• Draft correspondence following verbal or written instructions from Department Head/Elected Official.
• Handle sensitive and confidential matters and situations.
• Work with a culturally diverse population.

Compensation Range $21.16 - $31.74

Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person's race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists.

Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see for our Public Notice and to get the Testing/Interview Accommodation Request Form or call View phone number on click.appcast.io for assistance.