Executive Assistant Office Manager

The Executive Assistant provides administrative support to the Executive Leadership Team and is responsible for keeping the corporate office running smoothly. This position manages executive calendars, meetings, travel, and other administrative needs while also handling the day-to-day needs of the office. This role requires someone who is organized, dependable, professional, and comfortable juggling a variety of responsibilities. The position works 4 days in the office and 1 day remote and salary target is $90,000-$110,000 plus bonus and health benefits, 401k, and PTO.

Recruiter: Connie Stathopoulos

Responsibilities will include the following:

Provide day-to-day executive administrative support to senior leadership team

Manage calendars, schedule meetings, and help coordinate competing priorities.

Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.

Schedule and organize internal and external meetings.

Help coordinate events, celebrations, meetings, and other activities held in the office.

Prepare meeting materials, presentations, correspondence, and other documents as needed.

Complete expense reports and assist with other administrative tasks.

Coordinate meals, catering, meeting rooms, and other meeting logistics.

Assist with leadership meetings, company events, and off-site meetings.

Handle confidential and sensitive information appropriately.

Work with team members, customers, vendors, and other outside contacts on behalf of the executive team.

Manage the day-to-day needs of the corporate office.

Make sure conference rooms, common areas, and the breakroom are organized, stocked, and ready for use.

Work with building management on repairs, maintenance, and other facility needs.

Coordinate office deliveries, mail, packages, and other general office needs.

Prepare for visitors and meetings, including conference room setup, meals, and other arrangements.

Help coordinate events, celebrations, meetings, and other activities held in the office.

The ideal candidate will have the following:

5+ years of administrative, executive assistant, office management, or related experience.

Bachelor's degree from an accredited college or university

Experience supporting senior executives

Strong organizational skills and attention to detail.

Ability to manage multiple priorities and adjust when schedules or needs change.

Strong written and verbal communication skills.

Good judgment and the ability to handle confidential information.

Comfortable working independently and taking initiative.

Strong working knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other common office technology.

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